People & Culture Business Partner (Maternity Cover)

Overview

Join us as a People & Culture Business Partner supporting HR activities.

You have:

• Proven experience in recruitment and selection processes within HR divisions.
• Strong knowledge of performance management systems and processes.
• Ability to manage and facilitate training and development initiatives.
• Experience in handling employee relations and disciplinary issues.
• Understanding of compliance and HR documentation standards.

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Job title: People & Culture (HR) Business Partner (Maternity Cover)

Location: Ulaanbaatar, Mongolia

Contract type: Fixed-term

Recruitment and Onboarding

• Liaise with Area Programs (AP) and National Office (NO) Managers for this purpose yearly and assess quarterly in liaison with the hiring managers if these numbers have changed due to attrition, maternity covers etc.
• To promptly ensure and facilitate the recruitment and selection process following the People & Culture (P&C) policies and procedures, including documentation.
• To ensure that World Vision International core values, mission, and vision are present in all recruitment endeavors.
• To facilitate, guide and lead all interviews in your respective work unit/ departments.
• To ensure that the panels set are transparent and free of any conflicting interest to your best ability.
• To ensure timely and planned interviews as opposed to reactive recruitment
• To ensure that your internal customers i.e. the hiring managers are satisfied with the pace of the recruitment and there are no unwarranted delays in this process.
• To look into, facilitate, and guide all disciplinary and related issues in your regions/ department/ grants.
• Facilitate the orientation process for all new staff and participate in the P&C section as appropriate.
• To keep track of the probation periods and similar periods for AP, NO Managers, Grants, and Special project staff, including relevant documentation.
• Provide appropriate information and assistance and guidance to staff regarding the annual performance management process and liaise with AP, NO Managers, Grants and Special Projects managers to ensure that this process is completed on time.
• To be responsible for the timely delivery of staff’s yearly and midyear performance reviews from respective regions, departments and facilitate the accurate and timely process.
• Receive requests from the staff of respective regions/departments and respond to them in a timely and appropriate manner, based on the P&C Policy.
• Assist in the planning and formulating of recruitment strategies and standards, and annual plans.
• Ensure that the implementation of recruitment plans, and strategies are in accord with the recruitment policy, standards, and values of World Vision and government laws and regulations
• Ensure all contracts and related documents are accurate and proper before staff receiving them.
• Ensure staff information is upload and updated in the Work Day/ Green ERP system
• To negotiate compensation for new hires, promotions etc, which are aligned to policies and the relevant HAY grades based on consultation with P&C director.
• Seek to upgrade recruitment and selection tools to raise the level and quality of recruitment and selection processes of the organization
• Ensure all compliance agreements are signed off by staff joining and maintain current agreements of existing staff.
• Conducting periodical checks on the documentation in staff’s files of your respective regions, department, grants and special projects to ensure that they are compliant to audit standards.
• Conduct all the necessary screening, candidate profile, reference checks, initial interviews, and testing and assessing applicants for shortlisting of potential candidates.
• Coordinate the selection process with internal clients and provide technical support to internal clients in the placement of candidates and advice on the correct salary based on the HAY grade of the JDPDQ

Talent Management

• Undertake quarterly and yearly surveys to determine the learning needs of all staff within WVIM and produce a Learning & Development and Talent Management plan.
• To develop, update and maintain a yearly training calendar that addresses all the pertinent development needs for the purpose of staff growth.
• Track learning application and evaluate the effectiveness and impact of learning and development activities/ activities justify the ROI
• To maintain records of the number of training attended by staff on a yearly basis and to ensure that all staff have the opportunity for capacity development.
• To capture and monitor the number of staff attending training abroad and to report back and keep their managers advised on the number of staff who attended training in the individual department on a quarterly basis.
• To pay special attention to the high performers identified to ensure that they have attended the pre-determined capacity building courses.
• To assist the P&C Lead in developing their career path for the purpose of retention of these high performers this will include leveraging on available capacity building intervention as well as external sources.
• Use all available resource ( internal trainers, WVI regional office ‘s programs, WVI online learning consultancy etc…) as well as a blended learning approach including Webinar, simulation , coaching , mentoring etc. to support the development of leaders and potential successors
• Play a key role in the development of training materials, both electronic and paper based which will assist in the implementation of WVIM’s strategy in the partnership.
• Monitor and evaluate the effectiveness of WVIM training interventions. Maintain communication channels with training participants in order to monitor if training events are producing the intended impacts.
• To develop a system or plan to ensure that staff who attend training and other capacity building programs share their knowledge with staff in the organization so that knowledge is not retained with only certain individuals.
• Continuously coordinate with managers and senior staff to capture any changes in the training and development needs and to maintain the needs for the Organization as current and anticipate possible future needs.
• Store training designs in a database which will serve as a resource center and at the same time document the process of change into World Vision's new learning-centered designs.
• Maintain channels of communication with AP and National office staff and provide information on available training opportunities within or outside the partnership.

Quality assurance

• To constantly provide constructive feedback to the P&C Lead from the regions and ideas or suggestions on needed P&C improvements in respective departments, grants and special project teams
• Facilitate the exit process, conduct exit interviews and report to P&C Lead key trends from the interviews.
• Ensure all relevant HR documentation for staff changes, etc are completed and filed in a timely manner
• Maintain accurate records of staff on the HR database.
• Maintain and monitor compensation and benefit staff records and provide Finance with monthly salary change information in a timely manner.
• Prepare placement papers of qualified candidates for proper payroll endorsement and issuance of appointment papers as well as documentation of internal transfers / resignations.
• Send monthly reports on a timely basis to the P & C Director and provide any other information as requested.
• To provide timely monthly reports on recruitment, feedback, and arising issues in your region
• Participate in and contribute to regular P&C team meetings by providing feedback from the respective regions on P&C matters and related matters.
• Assist and provide input in the conduct of salaries and benefits survey to determine the organization’s position in the market
• Process payroll data and ensure timely and accurate payment of salaries

Applicant Types Accepted:

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: wvi.org