Overview

Support administrative processes and coordinate activities for the People Team.

You have:

• Strong organisational and coordination skills, with the ability to manage multiple tasks and deadlines.
• High attention to detail and a disciplined approach to administration and process.
• Good working knowledge of Excel (e.g. organising data, using formulas, vlookups, producing reports).
• Confidence using PowerPoint to produce clear, well-structured materials.
• Comfortable working with systems and maintaining accurate data.
• Strong written and verbal communication skills.
• Professional approach to handling confidential and sensitive information.
• Experience in an administrative, coordination, operations or People/HR support role (including internships or placements).
• Familiarity with HR or people systems (e.g. Workday).
• Degree or equivalent qualification in HR, business, operations or a related discipline.

We don’t just talk, we do. Lead the change with us.

At the Tony Blair Institute for Global Change, we work with political leaders around the world to drive change. We help governments turn bold ideas into reality so they can deliver for their people. We do it by advising on strategy, policy and delivery, unlocking the power of technology across all three. And by sharing what we learn on the ground, so everyone can benefit. We do it to build more open, inclusive and prosperous countries for people everywhere.

We are a global team of over 800 changemakers, operating in more than 40 countries, across five continents. We are political strategists, policy experts, delivery practitioners, technology specialists and more. We speak more than 45 languages. We are working on over 100 projects, tackling some of the world’s biggest challenges. We’re all here at TBI to make a difference.

In a world of ever more complex challenges, we believe diversity of background and perspective is a strength. We pride ourselves on a culture that values and nurtures difference. We are dedicated to unlocking potential, not only for the countries we work in but also for each of our team members. No matter where you’re from or who you are, if you’re passionate about the transformative power of progressive politics, we invite you to build a better future with us.

Role Summary

The People Team is a fast-paced, delivery-focused function that works closely with teams and leaders across the Institute to support a high-performing and engaged workforce. The team is responsible for the effective delivery of people processes, strong operational execution, and high-quality support to the business.

The People Co-ordinator role sits at the centre of the UK People Team and plays a key role in ensuring that core people processes run smoothly and consistently. The role is primarily focused on coordination, administration, systems, and process delivery, with exposure to project work and continuous improvement activity.

This role will suit someone who is highly organised, detail-focused, and comfortable working with data, systems and multiple stakeholders. Strong Excel and PowerPoint skills, confidence using HR systems, and an analytical mindset are important, alongside a willingness to learn and develop within a People function. A traditional HR background is not essential.

This role may suit a recent graduate with strong administrative experience, or someone looking to transition into a People or HR role from another sector. Candidates from non-HR backgrounds are welcome, provided they bring strong IT skills, a structured approach to work, and a clear interest in working in global People team.

Key Responsibilities

People Administration & Coordination

• Provide efficient and accurate administrative support across the employee lifecycle, including starters, contract changes, leavers, probation reviews and other people processes.

• Coordinate cyclical People Team activity (e.g. annual pay review, audits, reporting requirements), ensuring deadlines and actions are tracked and met.

• Act as a central point of coordination for People Team processes, maintaining trackers, checklists and documentation.

• Support the smooth operation of People processes using the Institute’s ERP system (Workday), ensuring data is accurate and up to date.

Project & Improvement Support

• Support People Team projects and initiatives by maintaining project plans, timelines, trackers and action logs.

• Assist with process improvements and system changes, helping to document processes and support implementation.

• Provide regular status updates and support the coordination of inputs from across the team.

Data, Systems & Reporting

• Maintain the accuracy and integrity of people data held in Workday.

• Produce routine and ad-hoc reports using Excel, ensuring information is clear, accurate and well presented.

• Support basic analysis of people data to inform People Team activity (e.g. tracking trends, volumes, and completion of processes).

• Prepare clear and professional PowerPoint materials to support internal updates, meetings and stakeholder discussions.

Operational Support

• Coordinate onboarding activity and support a positive and consistent new-starter experience.

• Support monthly payroll processes and respond to payroll queries in a timely manner.

• Assist with audit requests and compliance activity.

• Manage supplier administration, reporting and invoicing as required.

Team & Stakeholder Support

• Work closely with People Team colleagues, including HR Advisors and Business Partners, to ensure effective handovers and joined-up delivery.

• Provide administrative and coordination support for formal people processes where required, handling all information with discretion and professionalism.

Person Specification

Essential

• Strong organisational and coordination skills, with the ability to manage multiple tasks and deadlines.

• High attention to detail and a disciplined approach to administration and process.

• Good working knowledge of Excel (e.g. organising data, using formulas, vlookups, producing reports).

• Confidence using PowerPoint to produce clear, well-structured materials.

• Comfortable working with systems and maintaining accurate data.

• Strong written and verbal communication skills.

• Professional approach to handling confidential and sensitive information.

Desirable

• Experience in an administrative, coordination, operations or People/HR support role (including internships or placements).

• Familiarity with HR or people systems (e.g. Workday).

• Exposure to working in a fast-paced or complex organisation.

• Degree or equivalent qualification in HR, business, operations or a related discipline.

Closing Date:

2026-02-22

Apply now

Potential interview questions

Added 4 months ago - Updated 3 months ago - Source: institute.global