Partnership, Knowledge Management, and Communications Analyst

Volunteering

Overview

Support UNDP's partnerships and knowledge management efforts.

You have:

• Minimum 2 years of experience in partnership management.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office applications and database management.
• Experience in knowledge management and reporting.
• Experience in the development of communication strategies and narratives.
• Demonstrated ability to engage with diverse stakeholders.
• Familiarity with the UN System and sustainable development goals.
• Ability to work under tight deadlines and minimum supervision.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNDP Malawi’s Country Programme Document 2024-2028 is aligned to the Malawi’s development strategy and supports Malawi’s aim to achieve the Sustainable Development Goals by 2030. UNDP ‘s programme is designed to address the interlinked issues of poverty, inequality and vulnerability to shocks and is managed within two portfolios:

Governance portfolio which works towards strengthening effective, accountable, and inclusive governance that promotes civic engagement, digitization, respect for human rights, rule of law, peace and democracy. It also works towards strengthening data generation and analysis.

Resilience and Sustainable Growth portfolio which focusses on enhancing economic innovation, inclusive business, job creation, and renewable energy access. It also works towards helping Malawi adapt to climate change and build resilience to disasters.

Under the overall direct guidance of the Deputy Resident Representative and positioned within the Programme Management Support Unit (PMSU), and working closely with the Communications Units, the candidate facilitates the development of country office’s partnerships and knowledge management tools, research donor priorities and opportunities, manages funding pipeline, and preparation and management of standard briefing packs. The candidate will also work closely with M&E and communications team to support visibility. The candidate supports strategic communication functions, as necessary, as they related to partnership building. The candidate will also support the representational function of the CO leadership through document quality assurance.

Within the delegated authority and under the supervision of UNDP-DRR or his/her designated mandated representative(s), the UNV Partnership, Knowledge Management & Communications Analyst will:

1. Support partnership and pipeline management:

• Support implementation of the CO Partnership and Communication Action Plan • Research emerging sources of funding; assessment of their current usage and potential for the future. • Manage accurate and up to date pipeline. • Actively follow up with projects and portfolio managers to pursue pipelines. • Assessment of the level of CO engagement with each donor: type and level of contact and areas of interest. development of strategy to position the CO to become a priority partner for the donor. • Prepare briefing notes and talking points for High-Level Meetings with Partners. • Collaborate with communications unit on creating visibility for UNDP initiatives. • Monitor overall implementation of donor agreements. • Coordinate partnership surveys. • Coordinate implementation of past and future partnership surveys

2. Facilitates knowledge building, knowledge sharing, reporting and document management: • Oversees the implementation of the AI driven Knowledge Management Strategy in close collaboration with UNDP Accelerator Lab Unit and the Knowledge Management Taskforce. • Coordinate consolidation of inputs to documents, briefing packs, and speeches • Support CO effort to organize round table discussions, forums and high-profile events • Quality assurance and format documents to be submitted to UNDP HQ, Regional Bureau, and external parties. • Collaborate with M&E and AccLab units to generate lessons learned and good practice substantive documents and videos. • Quality assures all reports. • Prepare high quality data visualization (infographics, presentations, factsheets, reports)

3. Communication: • Identify and leverage opportunities for advocacy campaigns that align with the organization's mission and strategic objectives. • Collect and curate stories that highlight the human impact of UNDP’s programmes and initiatives. • Work closely with programme teams to identify and develop compelling narratives that resonate with target audiences. • Create engaging multimedia content (written, visual, and audio) to showcase success stories, lessons learned, and community impacts. • Create engaging content for social media platforms to increase audience engagement and reach. • Monitor social media channels for trends, feedback, and audience interaction, adjusting strategies as necessary. • Plan, organize, and execute events (e.g., workshops, conferences, community outreach) that support UNDP’s visibility and advocacy efforts. • Collaborate with program teams to develop communication strategies that effectively convey program objectives, results, and impacts.

4. Project Management Support Unit (PMSU) • Support PMSU with M&E, Financial Oversight, Quality Assurance, Risk Assessment, Partnership and Resource Mobilization, Knowledge Management and Compliance.

5. Support impactful visual representation. • Develop compelling infographics.
   • Create impactful PowerPoint presentations.

Results/expected outputs:

• As an active UNDP team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNDP and its beneficiaries in the accomplishment of her/his functions, including:
• CO RM and partnerships building plans implemented to ensure sustainable funding base for the Malawi programme.
• Donor specific and targeted resource mobilization strategies / plans in place in collaboration with portfolios
• High quality partnership briefing documents produced for senior management engagement.
• Projects have accurate and up to date information on donor country strategies
• Lessons and knowledge sensitized to enhance partnerships and RM.
• UNDP positioned as a credible and responsive partner

• Integrity: • Teamwork and respect for diversity • Commitment to continuous learning • Planning and organizing • Communication • Flexibility

• Excellent oral and written skills; excellent drafting, formulation, reporting skills. • A good understanding of knowledge management in a digital age and in a multilateral setting. • Accuracy and professionalism in document production and editing. • Ability to use latest applications and technology for visual representation (infographics, power point presentation etc) • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; Experience with Copilot, PowerBI and SharePoint is strong advantage. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness. • Have affinity with or interest in sustainable development goals, volunteerism as a mechanism for durable development, and the UN System.

Lilongwe is a medium sized, peaceful and green city. It has limited opportunities in terms of shopping and entertainment, but the surrounding countryside and especially Lake Malawi provide good opportunities for holiday and weekend trips. Lilongwe has a small but lively expatriate community, which makes it easy to settle in. Housing options are limited but most of UN staff is able to find suitable accommodation within a few months after arrival. In general terms there is a very basic infrastructure as well as leisure and recreational facilities. Basic supplies are available in major cities. Good schools are available in Lilongwe. Lilongwe is a Family duty station categorized as a B. There have been reports of some incidents of criminality and assaults in Lilongwe, UNDSS has designated certain areas of Lilongwe where UN staff can live in. In general, with some minor precautions, it is possible to have a normal lifestyle.

A volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three). The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs.

UNV provides life, health, permanent disability insurances as well as assignment travel, annual leave, full integration in the UN security framework (including residential security reimbursements).

UN Volunteers are paid Daily Subsistence Allowance at the UN rate for official travels, flight tickets for periodic home visit and for the final repatriation travel (if applicable). Re-settlement allowance is paid for satisfactory service at the end of the assignment.

UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate.

Link to the entitlement calculator: https://app.unv.org/calculator

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org