Partnership & Information Management Consultant in Support of TOK Director

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

REQUIRED WORK EXPERIENCE: More than 3 years of experience in communications or related fields in Japan.

EDUCATION: Advanced university degree in Political Science, International Development, Development Econimics, International Relations, Law, Marketing, Communications or other relevant field, or First university degree with additional years of related work experience and/or training/courses.

LANGUAGES: Native level skills in the writing, speaking and comprehension in Japanese language. Excellent knowledge of English is required.

ORGANIZATIONAL CONTEXT

WFP Japan's mission is to raise awareness of WFP's work among the public and partners in Japan - one of the top-ranking and consistent donor countries. The WFP Japan Relations Office (TOK) acts as a partnership hub, fostering strategic partnerships with Japanese institutions, liaising with the Government as well as the private sector, media houses and the academia. WFP needs to take the whole of society approach to mobilize the support from the Japanese society. TOK has Government Partnership, Private Sector Partnership and Communication pillars. TOK Director needs to coordinate and complementarity work between these three pillars to consolidate and spearhead WFP’s strategic engagement with the Japanese society, and deems it necessary to have effective systems to be developed for these important tasks.

JOB PURPOSE

Support TOK Director to be equipped with established systems to gather, analyze and share (to a very limited internal audience) strategic information on Japan’s political, economic, business and socio-economic situations related to WFP’s engagement with Japan, to support the initial engagement of TOK Director with the parliamentarians, influencers and media houses and to support the preparation and logistics of the high level field /HQ missions to Japan.

KEY ACCOUNTABILITIES (not all-inclusive)

The consultant will work on the following tasks under the direct supervision of TOK Director and in close cooperation with all TOK teams.

1. Assist TOK Director in engaging with parliamentarians, influencers and media houses and propose a sustainable system to be put in place for it;
2. Serve as a focal point for Operational Information Management to collect information on critical WFP operations and needs (Sitrep, Updates, Press releases, etc.) in touch with relevant WFP offices and share with TOK staff in a user-friendly form (if required summarized or not summarized) information on critical WFP operations which will be useful for his meetings and advocacy talks / messaging and propose a sustainable system to be put in place for it;
3. Gather critical information regarding the Japanese ODA policy of relevance to WFP, as well as the political, economic, business and socio-economic situations in Japan and propose a sustainable system to be put in place for it;
4. Asist TOK Director to initiate, maintain and develop partnership with universities and research institutes and propose a sustainable system to be put in place for it;
5. Fill any gap in preparing press release and other communication material, correspondence and other; documentations to enhance WFP’s visibility and support from the general public towards WFP activities in close collaboration with the Communication team;
6. Collect, compile and produce donor visibility materials in close collaboration with the Communication team;
7. Support the preparation of high-level incoming missions, visibility initiatives, including public events and seminars;
8. Support the preparation of briefing papers and talking points for TOK Director and high level missions;
9. Perform other related duties as required.

FUNCTIONAL CAPABILITIES

Incumbent is also expected to possess the following skills and abilities: stress resilience, time management, multi-tasking, effective communication skills, flexibility and team work.

COMPETENCIES

COMMUNICATIONS-Media & Influencer Relationship Management

COMMUNICATIONS-Media & Communication Expertise

GOVERNMENT PARTNERSHIPS-Information Analytics, Reporting & Management

GOVERNMENT PARTNERSHIPS-Relationship Management

PRIVATE PARTNERSHIPS-Information Analytics, Reporting & Management

TERMS AND CONDITIONS

Duration of contract is for a period not exceeding 3 months. The employment contract for this position will not be extended under any circumstances.

DEADLINE FOR APPLICATIONS

Deadline for application is 20 September 2023.

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.