Partnership Finance Manager

Job Description

Job Overview/Summary:

Assurance: He / She conducts regular reviews/audits of transactions of IRC (documents review, process checking, HR documents verification) and Implementing Partners and documents any issues noted and relevant required action points to share with DDF & management.

Capacity building support: Provide training and ongoing support to relevant stakeholders including Internal IRC Finance team members, IRC field offices and partners on understanding donor financial compliance, anticipating financial risks and other best practices related to budget development and Audit recommendations. And roving to different provinces of Afghanistan for monitoring purposes.

Partnership: Provide technical support to partners through assessments, capacity building, monitoring, and reporting. And will coordinate finance issues and build the capacity of national staff for partners, and support staff to manage and carry out the work on the finance function.

Specific responsibilities within each functional area are as follows:

Partnership Accounting:

1.Partner Assessment

- Undertake the PEERs assessment with potential Partners on a timely and comprehensive basis and make recommendations. - Ensure PEERs assessment tool is signed off by all the relevant staff members (DDF, DDP, Project Manager and Country Director). - Ensure that all PEERs documentation is being maintained on the Partner File for future reference. - Develop and implement a capacity development plan for partners in compliance and financial systems.

Monitoring

- Monitoring of each Partner, using PEERs and any other available material as a basis, prepare a Partner Monitoring Plan. - Carry out Financial Systems Review visits in accordance with the Partner Monitoring Plan. - Perform regular Transaction Audits in accordance with the Partner Monitoring Plan. - Support the Compliance Team in identifying the compliance issues of Partners by filling the compliance checklists and lead in managing Partners relationship on compliance and audit aspects such as due diligences, mitigation plan follow-up. - Ensure Partner Reports and findings are circulated to all interested parties within IRC and the Partner. Ensure all documentation relating to IRC financial relationship with the partner is filed correctly and updated where necessary.

Reporting

- Review financial report from partners against vouchers and prepare JVs for recording into SUN. - Support partner fund transfers and follow up on timely reporting and liquidations.

2. Supporting Risk identification, Management process and Capacity Building:

- To independently assess risk management in the CP to ensure that risk management processes are effectively embedded throughout the organization. As directed by in-country management this should include some attendance at Senior Management Team and regular review of the risk register, including trend analysis, and comparison to audit results.

- Provide technical support to the Finance, Logistics, Admin, and Programme departments and participate to the action plan implementation to mitigate the risks identified by the Compliance/audit processes. Suggest measures for mitigating such risks to the SMT. - Internal Controls: To walkthrough and test CP systems, tools, software and controls, assessing whether they are operating as per policies, procedures and donor regulations, with emphasis on risk management, finance, cash handling, trainings, logistics, procurement, stores, fleet management, HR, security and distributions. This should include following transactions through the supply chain and to beneficiaries or recipients, and ad hoc visits to trainings etc. - Link with the other departments, share the donor/statutory audit findings identified and the action plan to mitigate the observations. Ensure the follow-up of the action plan.

3. External & Internal audit

- Ensure the preparation of external audits and due diligences plans for IRC CP and partners in close collaboration with the SMT and the Country Director; facilitate and coordinate external audits, organize the kick off and close out meetings of each external audit - Draft IRC Management responses to the audit report, to be approved by the Deputy Finance Director and the Country Director first and then by the HQ Finance. Follow-up the reception of the signed audit report; - Ensure the update of the compliance & Audit Recommendations follow up tracker and ensure implementation of the recommendations. - To conduct regular internal audits at both country office and field office(s) based on the agreed Internal Audit plans, with particular emphasis on transaction testing, cash management, float transaction testing, program trainings, asset management, stock keeping, vehicle operations, personnel management, beneficiary distributions and records, and general IRC policy, national government donor compliance. - Contribute to proactive dissemination of lessons learned and use of knowledge gained through audit activities (internal and external audits) among international and national staff. - Reinforce current procedures and the quality of IRC internal control, based on international best practices, donors’ requirements and results of internal & external audits;

KEY WORKING RELATIONSHIPS

INTERNAL:

Reports to Deputy Finance Director, and works closely with Compliance Coordinator, Country Office Finance, Supply Chain, Grants, HR, Program Staff and Field office team.

Qualifications

- Education: Any License or Certification from ACCA/CIA/CPA/ CFA bodies or BBA and MBA. - Years of Experience: 2 to 3 years - Skills: ISA, GAAP and Accounting, Finance & Auditing - Technical Competency: Evaluate and enhance processes in internal controls - Communication and reporting skills: Writing reports to summarize findings and propose changes - Fluency in Pashto, Dari and English - Computer skills (including MS Word, Excel, Access, and internet) an advantage - Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background

- Preferred fully or partially graduate of ACCA, CIA, CFA, CIMA, CIPFA or MBA in finance. - At least having working experience with other national/international NGOs in a related field of work. - Working knowledge of English and Dari/Pashtu languages. - Must be familiar with Microsoft office packages and have advanced knowledge of Excel. - Ability to work under pressure.