Partnership and localization Officer

Contract

This is a DRC - National contract. More about DRC - National contracts.

Partnership and localization Officer

(Yemen- Aden)

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC has been operating in the Middle East (ME) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Yemen, Syria, Iraq, Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman.

DRC Yemen’s response

Throughout its nine field offices and a workforce of 450 staff, DRC upholds its main programmatic objectives to provide immediate and life sustaining assistance, to strengthen the protective environment, and to reduce displacement related risks and vulnerabilities by promoting self-reliance at household and community level.

About the job

Overall purpose of the role:

This role sits within the newly created Partnerships & Localization team in DRC Yemen. The position holder will be responsible for working directly with civil society organizations in the south of Yemen

• the administrative management of sub-grants,
• developing effective relations and communications with all partners,
• and supporting the Partnerships Specialists in establishing and strengthening partnership systems and processes that are contextually relevant to Yemen.
• This position holder will also support the direct training and mentorship of national NGO staff in line with the goals of DRC’s 2025 strategy.
• This position offers many opportunities for learning and development and the postholder should be enthusiastic about professional development and building their own knowledge and skills.
• This position works closely with the Partnership Specialists and with a Partnership Officer in the North. Field travel is required to support CSOs across the south of Yemen. The postholder must be dedicated to supporting local organizations to strengthen programming and passionate about localization in Yemen.

Main responsibilities:

Partner Liaison

• Support pre-award due diligence of potential partners use DRC due diligence tools
• Liaise with local authorities as needed throughout partner selection process
• Assist Partnerships team in partner selection process by drafting Request for Application documents, performing an initial assessment of partners proposals, arranging selection committee meetings, and recording meeting notes and pre-award due diligence process
• Support in developing and updating the tracking tools and templates for effective partnership management
• Review partner budgets and ensure that the budget costs are justified and aligned with program activities
• Support positive and productive relations with selected NNGOs across the country

Coordination

• Coordinate with the Finance team to ensure partners' liquidity and advances for the smooth running of partners' financial reporting
• Maintain effective coordination with the program colleagues to track partner’s program activities
• Ensure that timely and reliable sub-grants administration support is provided to all units within the office
• Maintain regular and effective coordination with partner organizations to ensure smooth implementation of project activities and closeout

Capacity Assessments and Capacity Development

• Support Specialists in capacity assessment of partners and the design of capacity development plans
• Support the development of relevant and high-quality capacity development materials including editing, formatting, and dissemination
• Support Specialists on drafting global organization policies & processes adapted to Yemen context for partners
• Lead on planning and support delivery of all capacity building trainings including liaising with participants before, during, and after the trainings
• Lead on administrative arrangements for trainings and workshops including venue, accommodation, and transport
• Print and collate all training materials and support materials
• Provide support for online and face to face training, including technical support for online learning events
• Procurement of supplies for all capacity building activities

Accountability, Compliance, and Reporting

• Work closely with QA team to gather impact stories and MEAL data from NNGO partners for both donor reports and partner projects
• Work closely with the Specialists to document the impact and lessons learned of activities, including collating and summarizing data
• Provide input for monthly, quarterly and annual donor reports
• Work closely with Finance colleagues to collate and verify partner expenditures against sub grant agreements
• Monitor sub-grant compliance of partner organizations with the DRC & Donors rule & regulations
• Provide periodic orientation to partner’s staff on compliance requirements, financial management of sub-grants etc.
• Draft sub-grant agreements and amendments of partners in compliance with DRC rules and regulations. Also, ensure proper program description and responsibility determination for partners
• Provide translation support for partner reports and documents for donor reporting purposes

Archiving

• Keep computerized records which can easily track all partners, which includes capacity assessments, training plans and training material.
• Keep manual records of all partners of capacity assessments, trainings conducted, etc

Experience and technical competencies

• At least 3 years’ experience working or volunteering with an INGO or NNGO in a similar role
• Experience in administration or event logistics
• Experience dealing with national NGOs or CBOs
• Experience with financial auditing is an advantage
• Experience with major donors is an advantage (ECHO, YHF, DANIDA, UN, etc.)
• Proficient in MS Office, especially Excel
• Full professional proficiency in English and Arabic
• Professional background in working in contexts with internally displaced persons and/or refugees, experience working in multicultural work settings, or experience with training is desirable

Education:

• Degree in political science, international development, economics or other relevant field is desirable

Languages:

• Full professional proficiency in English
• Fluency in written and spoken Arabic

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: one year contract

Band:H1 Non-Manager,

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment; please refer to drc.ngo under Vacancies.

Application process:

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English via the below link. Applications sent by email will not be considered.

Closing date for applications: 30st August 2023

For questions regarding the vacancy please contact [email protected], If you are facing problems with the online application process, please contact job@drc.dk

For further information about the Danish Refugee Council, please consult our website drc.ngo