Partnership and Communication Specialist

Organizational Setting

As located in Yokohama, Japan, the main purpose of Liaison Office in Japan (LOJ) is to strengthen partnerships with the Government of Japan and municipal offices, relevant organizations including media, and the general public in Japan. For that purpose, LOJ disseminates information about world food and agriculture situations and FAO’s activities in Japanese for them to improve their understanding.

Reporting Lines

Under the overall guidance of the Director and direct supervision of the Liaison Officer, and in cooperation with various stakeholders including FAO units at headquarters and in decentralized offices, the incumbent will proactively undertake the activities outlined below in order to strengthen partnerships, in cooperation with various stakeholders including FAO units at headquarters and in decentralized offices, public institutions including local governments, NGOs, private companies, media as well as academia and research institutions.

Technical Focus

Partnership, Communication

Tasks and responsibilities

Senior Official Visits to Japan

• Support the development and implementation of PR activities on the occasion of FAO high level official’s visit, including meetings with ministry officials, parliamentarians, media, as well as private sectors.

Partnership

• Support in maintaining good and active relationships with new and relevant entities, including the private sector, academia and civil society organizations, and assist with managing existing partner risks; • Support regular communications with partners, plan and implement joint activities; and • Coordinate with and provide support to HQ and other related offices for partnerships;

Communication

• As part of the LOJ Communication Team, serve as an overall focal point in LOJ (Liaison Office in Japan) on all communication issues; • Participate in OCC (Office of Communications) led FAO internal communication network meetings (as possible within reasonable hours) and represent LOJ sharing the update, and bringing back to LOJ key issues for attention/action; • With the support of Communication Team colleagues, identify existing communication partners and identify gaps and opportunities and suggest immediate changes; • Identify and prepare relevant information to be uploaded on LOJ website and oversee update of the website and mailing list; • Support migration of the LOJ website; • In consultation with relevant colleagues, undertake quality assurance of translation and notification be disseminated including those posted on the office website; All communication materials will follow FAO clearance processes and comply with FAO standards, including: FAOSTYLE (English: https://www.fao.org/3/cb8081en/cb8081en.pdf; French: https://www.fao.org/3/AC339FR/ac339fr.pdf; Spanish: https://www.fao.org/3/ac339s/ac339s.pdf; Arabic: https://www.fao.org/3/ac339a/ac339a.pdf; Chinese: https://www.fao.org/3/ac339c/ac339c.pdf); FAO terminology http://www.fao.org/faoterm; FAO Names Of Countries https://www.fao.org/nocs/en; Story guidelines http://intranet.fao.org/fileadmin/user_upload/occ/Quick_Guides/UPDATED-Digital-Storytelling-Guide-EN-FINAL.pdf; Story template http://intranet.fao.org/fileadmin/user_upload/occ/Quick_Guides/FAO-Stories-Template-UPDATED.pdf; UN map standards (available to staff); FAO Brand and policy book (available to staff). • Ensure compliance with OCC standards, including appropriate review and clearance processes; • Arrange all communication materials to follow FAO clearance processes and comply with FAO standards; and • Further guidance regarding FAO communications, policies and procedures can be found through the FAO intranet, OCC section.

Perform any other relevant duties upon request.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in the field of communication, business administration, international relations, and other relevant areas. • 2 years of relevant experience • Working knowledge of English and working knowledge of Japanese • National of Japan or a resident with a valid work permit

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement