Parliamentary Services Staff Manual-IC

Consultant

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UNDP Pacific Office works with parliaments to address constraints to the effectiveness and capacities of national parliaments in Pacific Island Countries in order to engage with key development issues, contribute to the development of participatory and transparent national planning processes, expand parliamentary outreach and citizen engagement to include traditionally excluded groups such as women and youth, and increase the political participation of women.

At the request of the Parliament of Vanuatu, UNDP will recruit an experienced national consultant to assist the Parliament of Vanuatu in reviewing/amending the Parliamentary Services Staff Manual. The Consultant will review the relevance of the staff manual; taking into consideration legislation covering the operations of Parliament, Parliament’s Corporate and Business Plan, the Organizational Structure, existing Standard Operating Procedures etc.

The Consultant will work closely with the Clerk of the Vanuatu Parliament when executing this consultancy.

Duties and Responsibilities

Scope of Work

Under the direction and guidance of the Clerk of Parliament, the national consultant will undertake a comprehensive review of the Parliamentary Services Staff Manual. Further, the consultant will also

develop and implement a training sessions for parliament staff on the revised Manual.

Deliverables

Deliverable

Due Date

Certifying Officer

Submission and acceptance of an inception report – that includes a detailed workplan

5 July

Programme Analyst

Produce first draft of Parliamentary Services Staff Manual

5 September

Programme Analyst

Submit final version of the Parliamentary Services Staff Manual

20 September

Programme Analyst

Complete training workshop for staff on the revised manual and final consultancy report

30 Setepmer

Programme Analyst

Institutional Arrangement

• The consultant will report to the Clerk of Parliament of Vanuatu and the UNDP Pacific Office Parliamentary Development Specialist
• The consultant will also provide to UNDP, a summary of activities during the consultancy period as of this assignment; part of the work to review the Manual
• All reports and documents relating to the assignment will be submitted to the UNDP Pacific Office in Fiji.

Duration of the Work

1 July – 30 September 2022

Duty Station

Home based

Competencies

• Ability to plan, organize, implement and report on work;
• Ability to work under pressure and tight deadlines;
• Outstanding communication, and organizational skills;
• Excellent communication skills;
• Demonstrates integrity and ethical standards;
• Positive, constructive attitude to work;

Required Skills and Experience

Educational Qualifications

• A Bachelor’s Degree in Public Policy, Political Science, Development studies or relevant field.

Experience

• At least 7 years’ proven experience in drafting and reviewing policies for government
• Strong communication and facilitation skills and ability to establish good working relationships with stakeholders in a sensitive environment.
• Excellent written and oral English language skills.

Schedule of Payments

Payments will be done upon completion of the deliverables/outputs and as per below percentages:

Deliverable

Amount

Educational Qualifications

• A Bachelor’s Degree in Public Policy, Political Science, Development studies or relevant field.

Experience

• At least 7 years’ proven experience in drafting and reviewing policies for government
• Strong communication and facilitation skills and ability to establish good working relationships with stakeholders in a sensitive environment.
• Excellent written and oral English language skills.

Schedule of Payments

Payments will be done upon completion of the deliverables/outputs and as per below percentages:

Deliverable

Amount

An inception report containing the work plan within one week of commencement of the assignment

10%

First draft of the revised Parliamentary Services Staff Manual is submitted to Vanuatu Parliament and UNDP

30%

Submission and acceptance of the final draft of the Parliamentary Services Staff Manual

40%

Completion of the training workshop for staff on the revised manual and final consultancy report

20%

Language requirements

Excellent communication skills in written and spoken in English is required.

Price Proposal and Schedule of Payments

Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages:

• 10% payment upon submission of inception report for the consultancy, which should include a workplan
• 30% payment upon submission of the first draft of the revised Parliamentary Services Staff Manual is submitted to Vanuatu Parliament and UNDP
• 40% payment upon submission of the final draft of the Parliamentary Services Staff Manual
• 20% payment upon completion of training workshop and submission of the final consultancy report

Evaluation Method and Criteria

Cumulative analysis

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

Technical Evaluation

Technical Evaluation (70%)

Bachelor’s Degree in international development, Public Policy, Political Science, Development studies or relevant field or more than five (5) years as a senior officer of a Parliament.

5%

At least 7 years’ proven experience in drafting and reviewing policies for government

30%

Strong communication and facilitation skills and ability to establish good working relationships with stakeholders in a sensitive environment

25%

Excellent written and oral English language skills. Ability to plan, organize, implement and report on work.

10%

Financial evaluation (30%)

30%

Documentation required

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. . Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

• Letter of Confirmation of Interest and Availability using the template provided in Annex II.
• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
• Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment.
• Financial proposal, as per template provided in Annex II. Note: National consultants must quote prices in Local currency (FJD)
• Completed health statement form- mandatory for all ICs to submit the completed HS form with attached proof of the medical Insurance cover.

Incomplete proposals may not be considered.

Annexes

• Annex I – Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual IC, including Financial Proposal Template
• Annex II – Health statement form

For any clarification regarding this assignment please write to [email protected]

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Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org