Oversight Officer

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UNDP - United Nations Development Programme

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Application deadline 1 year ago: Wednesday 27 Jul 2022 at 00:00 UTC

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Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNDP has continued to partner with the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria in responding to and accelerating progress towards ending the three epidemics. In Zimbabwe, UNDP is the Principal Recipient (PR) for the Implementation of IP3 for the HIV grant and is also providing Support Services (FA) to the Ministry of Health and Child Care (MoHCC) as the continuing PR for the TB and Malaria grants. UNDP-GF partnership under the IP3 cycle (2021-2023) aims to contribute towards the achievement of the vision and goals of Zimbabwe National HIV Strategic Plan, 2021-2025. Additionally, UNDP has been designated the ‘CCM Funding Recipient’ responsible for receiving and Managing CCM funding on its behalf. In that regard UNDP is responsible for management of the CCM financial resources, Human Resources and procurements management on behalf of the CCM secretariat.

Oversight is a key function of the Country Coordinating Mechanism (CCM), focusing on the essential financial, programmatic and management aspects of the grant portfolio. Global Fund supported interventions contribute to the broader national health response via an enhanced use of strategic information and a risk management approach. The CCM Secretariat (particularly through the oversight officer) plays a key support role for this function, which ranges from facilitating logistical arrangements and coordination with the oversight committee to information synthesis and analysis.

Within the delegated authority and under the supervision of CCM Executive Secretary or his/her designated mandated representative(s), the UNV Oversight Officer will:

  1. Support Oversight Planning and Implementation

- Update the CCM oversight plan in coordination with the Executive Secretary and the oversight committee and obtain full endorsement for this plan by the CCM. The oversight officer will then ensure the plan details specific activities, tools and methods for data collection, analysis and reporting, individual and/or constituency responsibilities, relevant elements and indicators related to risk management, issues related to sustainability or transition (where relevant), and realization of co-financing commitments / co-financing tracking The oversight officer then ensures the plan, tailored to the country’s grant objectives and priorities, is implemented. - Assist the oversight committee in the implementation of the annual oversight work plan. Ensure the implementation of activities of the oversight process (i.e. collection of information, analysis, provision of recommendations to the CCM, following up on actions decided by the CCM). - Communicate/coordinate with Principal Recipients (PRs) in the preparation and presentation of oversight reports (based on key insights from the CCM dashboard, progress update/disbursement requests (PUDRs), Grant Management Dashboards, and/or other reporting tools available). - If dashboards are available, manage and lead their generation, presentation and analysis. - Ensure adequate oversight of implementation of activities detailed in the transition grant and transition plan.

  1. Provide Technical and Administrative Support to the CCM Oversight Committee

- Support the oversight committee in the implementation of oversight activities throughout the Global Fund’s grant life cycle (i.e., funding request preparation, grant-making, implementation and closure). - Support the preparation and implementation of quarterly oversight committee meetings, ensuring all relevant information is adequately synthesized and organized to facilitate discussions. - Support the oversight committee in the preparation and implementation of information collection activities, including meetings with PRs, site visits, consultations with specific groups (e.g., community-based monitoring initiatives, where these exist).
- Develop and share procedures and templates to conduct site visits and support the oversight committee in their implementation. Specific tasks include: - Analysis of issues to be explored during the site visit. - Documentation of the site visit team’s findings and recommendations. - Submission of the site visit findings and recommendations to the oversight committee. - Ensure that all oversight committee members are informed about Global Fund oversight policies, guidelines and tools. - Develop minutes of oversight committee meetings, including recommendations provided and actions agreed. - Track CCM decisions and actions based on the oversight committee’s recommendations. - Carry out additional tasks under this operational area as requested by the CCM Executive Secretary.

  1. Facilitate and support analytical data-driven discussions and decisions

- Synthesize and analyze relevant information from different sources to support data-driven discussions of the CCM and its committees. - Analyze data and triangulate with site visit reports to identify critical implementation and risk mitigation challenges of PRs. - Summarize critical grant implementation issues and present them to the oversight committee using the available formats/tools. - Ensure that all key processes are driven by strategic information drawn from in-country sources and Global Fund-specific-supported interventions. - Work with the oversight committee to hold and maintain ongoing data-driven dialogue for grant performance purposes. The data-driven dialogue includes the identification and analysis of key financial, programmatic, management and risk-related issues/information contained in PR reporting tools and/or available oversight tools. - Support the CCM (through the oversight committee) to actively oversee and manage risks, by ensuring that they are adequately identified and mitigated. This includes taking part in the development of risk assurance planning and validation processes. - Support the oversight committee in tracking the status of co-financing commitments using available tools or procedures. - Oversee timely and accurate updates of reporting tools (e.g. dashboard) and support the oversight committee presentations to the CCM. - Ensure that information from community-based monitoring initiatives is considered and incorporated in the oversight assessments and reports.

  1. Any other related tasks as may be required or assigned by the supervisor.

Results/expected outputs:

  • Quarterly tracking and reporting on the absorption of resources available for oversight within the CCM funding agreement.
  • Timely submission of analysis/technical summaries/completed oversight tools to support the oversight committee meetings. At least five working days before each meeting is considered best practice.
  • Timely submission of draft minutes of oversight committee’s quarterly meetings with PRs to the oversight committee. Three working days after each meeting at the latest is considered best practice.
  • Timely submission of site visit reports to the oversight committee chair. Three working days after each visit is considered best practice.
  • Biannual oversight orientation for all new oversight committee members.

Core Achieve Results - Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively - Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously - Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility - Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination - Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner - Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion - Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies -Business Direction & Strategy: System Thinking - Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system -Business Management: Partnerships management - Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies - Business management : Monitoring - Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results - Business Management: Risk Management - Ability to identify and organize action around mitigating and proactively managing risks - Business Management: Project Management - Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals - Finance : Budget Management- Ability to support budgetary aspects of work planning process, drawing and management of team budgets. - Ethics: Ethics Advice and Guidance- Ability to quickly analyze complex fact patterns and provide comprehensive, sensitive and confidential ethics advise and guidance

Social Sciences, Public Health, Population Studies or related degree is required - an advanced degree in a relevant field is highly desirable - Experience in monitoring & evaluation or oversight of projects/programs at the national and international level. - Experience in project-level or state/national-level monitoring and evaluation system implementation. - Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development - Familiarity with the country’s health system structures. - Familiarity with epidemiology indicators for HIV, TB and malaria and financial indicators. - Experience working in a multi-stakeholder governance environment Proficiency in data collection, triangulation and information analysis from different sources. - Familiarity with the Global Fund CCM Policy and Oversight Function is desirable . - Policy decision-support, strategic analysis and reporting. - Proficiency in the synthesis of financial, programmatic and management information. - Proficiency in the use of Microsoft Office, particularly Microsoft Excel and Microsoft Project. - Ability to work effectively with staff and organizational stakeholders. - Strong inter-personal skills and proven ability to communicate and interact with high-level officials from the government, NGOs, UN agencies and the private sector. - Strong writing, presentation, facilitation and communication skills.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.

Added 1 year ago - Updated 1 year ago - Source: unv.org