Operations Support Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women’s presence in the Republic of Moldova has evolved from being a project-based office in 2007 to a Country Office with full delegated authority as of 2015. Currently, UN Women Moldova Country Office is implementing its Strategic Note (SN) for 2018-2022, which is aligned with the Republic of Moldova-United Nations Partnership Framework for Sustainable Development 2018-2022 and the Global Strategic Plan of UN Women. The SN 2018-2022 aims at advancing progress under the following three Impact Areas (IA): IA1: More women from diverse groups fully participate and lead in governance processes and institutions, IA2: Women have income security, decent work and economic autonomy, IA3: Public authorities, institutions and communities prevent violence against women and girls and deliver quality essential services. The 2022 war in Ukraine is having a significant human rights and humanitarian impact on the civilian population, particularly on the lives and livelihoods of women and girls – a pattern in all violent conflicts. The sudden influx needs careful management to ensure their humanitarian and protection needs and rights are met, especially with regards to safe accommodation, livelihoods, health as well as minimizing disruption to children’s education.

Within the delegated authority and under the supervision of Operations Manager or his/her designated mandated representative(s), the UN Volunteer supports the Office Operations by performing a variety of administrative processes ensuring high quality and accuracy of work and will:

• Provide overall support to procurement and financial management in line with UN Women rules and procedures. • Contribute to procurement planning and administration of procurement processes. • Provide support in management of contracts and partner agreements.
• Provide support with assets monitoring and management.
• Assist in preparation of project budgets and Annual Work Plans. • Provide inputs to regular month- and year-end closure reporting. • Contribute to update and maintenance of the electronic filing system. • Develop reports on financial status costs and expenditures. • Support UN Women contribution to implementation of the UN Business Operations Strategy. • Contribute to the general administrative and logistical support to the Office.

Results/expected outputs • As an active UN Women team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UN Women and its beneficiaries in the accomplishment of her/his functions, including: • Timely, complete and accurate financial transactions/activities/documentation; • Timely and accurate drafting of management reports on procurement, finance and operations; • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning • Planning and organizing • Communication • Flexibility • Genuine commitment towards the principles of voluntary engagement

finance, procurement, administration or other relevant programmes at the national and/or international level ; experience with NGOs is an asset, as is experience working in the UN or other international development organization; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Sound security awareness; • Have affinity with or interest in gender, volunteerism as a mechanism for durable development, and the UN System.

The Republic of Moldova lies in the central part of Europe in the north-eastern Balkans. Moldova occupies an area of 33,843.5 km2. The capital of Moldova is Chisinau. On the North, East and South Moldova is surrounded by Ukraine, and on the West it is separated from Romania by the Prut River. The landscape of Moldova consists of hilly plains with an average altitude of about 150 meters (495 feet) above sea level, which flatten gradually toward the southwest. Old forests called Codrii cover the central part of the country. Moldova is in an earthquake zone connected to the Carpathian Mountains. The last major earthquake occurred in 1989, although smaller scale earthquakes are common throughout the year. Moldova’s two major rivers are the Nistru and the Prut, and a short span of the Danube crosses the extreme southern part of the republic. There are more than 3,000 small rivers or tributaries, of which only seven are longer than 80 km (50 miles). Moldova has more than 50 natural lakes and is rich in mineral-water springs. Chisinau, the capital, offers a wide variety of cultural and entertainment possibilities, such as opera, ballet, theatre, circuses, and nightclubs. The options decrease, however, in proportion to the population of the community. There are also a growing number of cafes and bars in Moldova, which offer diversity of food and drinks. The computerization of Moldova is progressing rapidly, Internet service is very popular in Moldova at reasonable rates and wireless facilities are available in many locations, therefore using Internet is the common way to stay in contact with friends and family in the home country. The capital city is very green with a lot of parks, lakes and trees around, and it has developed network of cheap public transport, which includes trolleybuses, buses and minibuses. Taxi services are well developed and are quite price-accessible.

Geography and Climate: The Republic of Moldova lies in the central part of Europe in the north-eastern Balkans, with a population of about 2.6 million, being one of the poorest countries on the continent. The capital of Moldova is Chisinau. On the North, East and South Moldova is surrounded by Ukraine, and on the West it is separated from Romania by the Prut River. As a small country, most destinations within the Republic of Moldova can be reached in a day drive. The climate of the Republic of Moldova is moderately continental. It is characterized by a lengthy frost-free period, short mild winters, lengthy hot summers, modest precipitation, and long dry periods in the south. At the landscape level, the territory of the country is situated within three natural zones – forest, forest-steppe and steppe. The largest forest tracts represented by the forest reservations Codrii Moldovei and Plaiul Fagului are located in the center of the country. Culture: The culture of the Republic of Moldova represents a large gamut of cultural activities: literature, theatre, music, fine arts, architecture, cinematography, broadcasting and television, photographic art, design, circus, folk art, archives and libraries, books editing, scientific research, cultural tourism and so on.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos) and use the entitlement calculator (https://app.unv.org/calculator) for the most up to date information