Operations Specialist

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. Therefore, the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Supervision, induction and duty of care of UN Volunteers UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to: •Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment; •Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity; •Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal.

Within the delegated authority and under the supervision of Administrative Specialist or his/her designated mandated representative(s), the UNV Operations Specialist will:

1. Focal point for field offices • Support the process flow between the Field Operations Office in Juba and other support units • Support in receiving supplies procured on behalf of field offices when delivered in Juba • Support the process of dispatching supplies to respective locations • Support the issuance of AMRs, tagging and disposal of assets in FOs • Ensure that Fields offices are covered by valid MOUs • Maintain FO request trucker

2. Invoice Processing for Admin & Field support • Coordinate with Finance unit for payments of MOUs rentals and recording receipts from hosted agencies and/or individuals as well as any other payment related to FOs expenses. • Provide inputs for the request and ensure management of GX grants • Responsible for collecting invoices and filing documents for approval and, thereafter invoice submission to Vision Hub. • Preparation of pre-commitments and commitments for payment processing (FCs, PRQs) • Respond to client transaction status and other inquiries. • Support in monitoring utilization of all financial input requisitions and report to the supervisor for necessary adjustments (over-utilization, shortage of funds, etc.) • Any other related tasks as may be required or assigned by the supervisor

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/expected outputs: • As an active UNICEF team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNICEF and its beneficiaries in the accomplishment of her/his functions, including: • Field Offices are covered by valid legal instruments (MOUs/Right-to-use agreement, etc..) • Procurement Plan for FO is timely prepared, and supplies delivered timely to respective FOs • All requests from Field Offices are timely reviewed and effectively addressed within the existing framework and procedures • Invoices are timely processed

• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

i) Core Values -Care - Respect -Integrity -Trust -Accountability ii) Core Competencies - Demonstrates Self Awareness and Ethical Awareness - Works Collaboratively with others - Builds and Maintains Partnerships - Innovates and Embraces Change - Thinks and Acts Strategically - Drive to achieve impactful results - Manages ambiguity and complexity

office management, finance, accounting, ICT, human resources, supply, administration or other related areas. Experience with emergency is an asset, as is experience working in the UN or other international development organization; • Understanding of development and humanitarian work. • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Sound security awareness

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan. The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event the duty station is not within commuting distance from the place of recruitment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service. Furthermore, in non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, a Well-Being Differential (WBD) will be provided monthly.