Operations Officer, NO-1, Fixed Term, Vinnytsya, Ukraine CO (only for nationals of Ukraine)

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UNICEF - United Nations Children's Fund

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Application deadline 1 year ago: Saturday 23 Jul 2022 at 20:55 UTC

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Contract

This is a NO-1 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-1 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

As a Strategic Business Partner, the incumbent will be accountable for operations functions, facilitate change, provide risk informed, solution-focused analysis, advice and services and contribute to programme and management decisions for delivering results for children in specific operational contexts. Operations Officer will accomplish this by:

  • Facilitating services in the functional areas of operations support: budget, financial management and reporting, facilities management, administration, supply and logistics management, information and communications technology, human resources, and safety and security;
  • Understanding business needs for the office, to propose viable solutions aimed at value for money.
  • Supporting the fundamentals of ICT management, information security and controls;
  • Supporting supply and logistics strategies and interventions to meet programmatic needs while ensuring Value for Money (VfM), including procurement of fit for purpose products and services.
  • Supporting the management of office premises and facilities with a specific focus on inclusive accessibility, eco sustainability and common premises;
  • Facilitating business transactions processed by GSSC from a perspective of Efficiency, Performance, Risk Management and Fraud prevention
  • Supporting the country office during external and internal audit reviews, contributing with responses to audit observations and monitoring implementation of recommendations.
  • Supporting the management of PSFR operations, where applicable.

The Operations Officer will be entrusted with the following five pillars, the core focus of all operations functions: Valuing People, Valuing Money, Valuing Risk Management, Valuing Systems and Structures, Valuing Partners.

How can you make a difference?

The key functions, accountabilities and related duties/tasks of the post are :

Valuing People: Implement people resources strategies to promote technical competence and foster career progression and retention of a “fit for purpose”/ agile workforce

  • Facilitate an environment of management excellence, staff well-being and accessibility and inclusion through implementation of strategies, policies, procedures.
  • Implement solutions related to people management and office culture.
  • Support training strategy
  • Keep abreast of industry standards in management and finance and share best practices and knowledge learned within the office.
  • Support Excellence in Operations in UNICEF derived from the five strategic pillars.

Valuing Money: Champion strategic resources to achieve organizational goals and ensure Value for Money (VfM)

  • Ensure effective identification and use of resources in various concrete Value for Money (VfM) areas, including eco-efficiency and inclusivity, common premises, costing, results-based budgeting financial monitoring etc.
  • Support the financial oversight management, monitoring and reporting of all the country programme budget - and where applicable private sector fundraising budgets; make analysis as needed.
  • Implement Supply plan for the office and stay abreast of the regional strategies.

Valuing Risk Management: Enhance Risk Management to increase organizational performance and strengthen internal control

  • Support the office with up-to-date information to make operational and programmatic risk informed decisions with the enterprise Governance, Risk and Compliance (eGRC) platform.
  • Contribute and participate in testing of business continuity plans to ensure UNICEF organizational resilience to disaster, risks and staff safety and security as well as Emergency Preparedness and Response to humanitarian situations.
  • Support implementation of appropriate implementation of policies and procedures and provide feedback on policy and internal controls as appropriate.
  • Support implementation of mandatory anti-fraud systems, processes and actions.

  • Support mitigation of risks of engagement with external partners via appropriate, risk-informed due diligence.

Valuing Systems and Structures: Ensure further operational centralization and optimization for maximized efficiency gains

  • Participate in the review of Operations processes and recommend measures to minimize cost, reduce duplication of work and maximize efficiencies while creating an environment of smarter controls to render the organization ready to respond to programme needs.
  • Contribute to improving IT-enabled business processes to increase productivity and collaboration, better knowledge management, and ensure effective use of UNICEF assets.
  • Contribute to CPMP

Valuing Partners: Strengthen****ing internal and external-facing partnerships and leveraging UNICEF’s oversight and understanding of financial management across all areas of the office.

  • Provide technical support on HACT implementation, including follow-up actions required on result of financial assurance activities.
  • Support UNICEF Office resource mobilization partners through written financial reporting, resolve discrepancies and ensure donor accountability and transparency.
  • Contribute to UNICEF Office resource mobilization through written financial reporting, and analysis of discrepancies.
  • Contribute to developing private sector partnerships especially in middle income countries.
  • Engage as stakeholders in the UN Reform, facilitating Business Operating Services (BOS) and proactively paving the way for a potential “one back office” in country offices.

To qualify as an advocate for every child you will have…

Education:

(i) A University Degree (Bachelor’s) in one of the following areas is required: Business management; Financial management; Accounting; Public Finance; Related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.)

(ii) A professional license from internationally recognized institutions is an asset.

b) Experience:

  • A minimum of 1 year of professional experience, at the national and/or international level, is required, specifically in one or more operations management area including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources.
  • Experience in a UN system agency, large private or public company, or experience working in a developing country and/or humanitarian/ emergency context is an asset.
  • Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.
  • Understanding of Results Based Management is a requirement.
  • Experience in supporting successful client-oriented work units is an asset.
  • Familiarity with Microsoft Office applications is required.

c) Language Requirements: Fluency in English and local language of the duty station is required. Knowledge of another official UN language is considered as an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

This position is based in Vinnytsya, and the incumbent will be expected to work on-site. However, depending on the security conditions and advisory, s/he will be required to relocated within Ukraine.

Please note, this position is for Nationals of Ukraine only.

Added 1 year ago - Updated 1 year ago - Source: unicef.org