Operations Officer

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Purpose of the Position

The purpose of this position is to implement the operations of the Country Office to ensure smooth running of the operations in administration, general budget and finance, human resources, conference services, logistics, facilities management and security.

Job Description

The WHO country office works with the National Authorities to achieve the highest standard of health as a fundamental human right, based on equity and on SDGs principle of leaving no one behind. WHO actions are engrained in the WHO 13th General Programme of Work with its 3 prong objectives of promoting healthier populations, keeping the world safe through addressing health emergencies, and protecting the vulnerable through Universal Health Coverage. WHO's mandate revolves around six core functions: (i) providing Global Health leadership; (ii) shaping the health research agenda; (iii) setting norms and standards; (iv) articulating evidence-based policy options; (v) providing technical support to countries; and (vi) monitoring and assessing health trends. The WHO Country Office is an integral part of the WH Regional Office for Europe. Its main role is to facilitate and coordinate all WHO activities at country level and to implement the European Programme of Work 2020–2025 –“United Action for Better Health in Europe” which sets out a vision of how the WHO Regional Office for Europe can better support countries in meeting citizens’ expectations about health.

WHO at country level currently operates in a grade 3 emergency setting and delivers this through practical, actionable and country focused solutions to health challenges, keeping in perspective that achieving health and well-being is a whole-of-society endeavor; This is done through facilitating the implementation of the Biennial Collaborative Agreement with the country and its corresponding workplan. The WHO Country Office maintains good working relations and ensures information exchange between the country and WHO, policy and strategic guidance on Health issues to all national and international partners in the country, provision of direct technical expertise when needed and aims at more community engagement and participation, and to promote health equity.

Under the overall supervision of the Operations Manager of the Country Office, the individual will manage and implement the operations within the office(s) in the area of work planning, monitoring budget and finance, human resources, information technology services, logistics, facilities management, security and all other operations required for the efficient and effective smooth running of the office. The Operations Officer will liaise with counterparts within the organization to ensure coordination and implementation of operations and administrative services. In addition, the Operations Officer will liaise with external vendors and other service providers to ensure efficient, accountable and smooth operations are maintained within the office.

Summary of Duties

• Provides input to the UKR/EURO in managing and implementing the operations linked to the financial, administrative, information systems, logistics, facilities management, as well as human resources and security as needed. This input will also cover all other operations related issues.
• Administer the budget and finance of the BOS department and ensure compliant and efficient use of financial resources within the Office in accordance with financial rules and regulations.
• Prepares and assesses the operational budget and provides input for BOS related activities within the office and give inputs on fund utilization and ensures timely adjustments to respond to emerging needs at country level.
• Monitor the overall allocation of financial resources for the office through the use of the GSM oracle system and other financial tools; providing financial reports, data and statistics and provides guidance on financial administration to managers and staff.
• Prepares and monitors the implementation of work plan activities ensuring objectives and priorities are met and on track.
• Ensures support of the administration of Human Resources activities linked to recruitment, screening of applicants, reassignment of staff, contract administration and other HR related activities.
• Organizes the administrative functions at the office and manage the effective work of the administrative support in the offices to ensure effective administrative support.
• Ensure smooth running of operations including procurement of goods and services, travel, communications, conference services and information technology needs of the office, and local service requirements.
• Monitor logistics/fleet related activities as required by the Operations Manager to ensure the efficient and effective running of in-country fleet activities.
• Monitor event/conference and travel related activities as required by the Operations Manager to ensure the efficient and effective running of in-country activities.
• Monitor and assess all contracting and contract administration of the office, ensuring compliance with WHO organization’s regulations, rules, procedures and guidelines.
• As and when needed provide inputs to office security on related Business Continuity processes and other areas as needed.
• Provide operations cover for entire country office as Operations Manager’s alternate.
• Perform all other related duties as assigned.

Recruitment Profile

Core Competencies

• Promoting innovation and Organizational learning
• Producing Results
• Communication
• Teamwork
• Respecting and promoting individual and cultural differences Creating an empowering and motivating environment

Functional Knowledge and Skills

• Sound knowledge and skills in accounting and finance.
• Comprehensive skills in the managing operational processes.
• Sound skills and understanding in the area human resources Demonstrated knowledge in procurement to pay cycle processes Sound skills in utilizing Enterprise Resource Planning Oracle systems or similar packages.
• Strong computer skills in office applications including excel, PowerPoint, and word.

Education Qualifications

Essential: First university degree in Business Administration, Management, Human Resources or related field.

Desirable: An advanced university degree (Masters level or above) in Business Administration, Management, Human Resources or related field

Experience

Essential: At least 5 years work experience managing operations/administration, implementing budget and finance, human resources, and logistics services. At least 2 years work experience in an emergency setting, preferably within the UN system. Experience managing teams. Experience using Enterprise Resource Planning Oracle systems or similar packages. Experience working in an international organization.

Desirable: Experience working for an international organization. Experience in building and restructuring offices at the country level.

Use of Language Skills

Essential: English

Desired: Ukrainian, Russian

Other Skills (e.g. IT)

Sound skills in utilizing Enterprise Resource Planning Oracle systems or similar packages. Strong computer skills in office applications including excel, PowerPoint, and word.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of thedegree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institutionaccredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United NationsEducational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/.
• Some professionalcertificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity ofsecuring the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disabilitystatus, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any otherpersonal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, andnationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged toapply. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonableaccommodation should be sent through an email to [email protected]
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical andprofessional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuseof authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report toWHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated historyof SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of finalcandidates.
• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointedto an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-lifebalance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointmentwill normally be considered.
• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertakinga WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services(SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must beshared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry orexit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations canbe found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO's operations please visit: http://www.who.int.
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