Operations Officer

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 125,630 USD and 161,973 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

To optimize the implementation of WHO's global health mandate through the establishment of monitoring of effective and responsive management, administration, and supportive policies, systems, and services. The objective is to promote a collaborative working environment, ensure prompt financial, programme implementation and monitoring, and efficient distribution of resources in support of WHO's leadership role in international health.

DESCRIPTION OF DUTIES

Plan, recommend, and implement systems, norms, and procedures, in compliance with existing policies for the administration of human, financial, and material resources, as well as for the monitoring, control, and evaluation of such processes. Ensure financial transactions are in compliance with the financial rules and regulations and that the imprest accounts are reconciled and submitted to the Regional Office in a timely manner. Formulate general and specific budgetary estimates for projects; plan, organize and monitor the application, control, and accounting of approved budgetary allocations by programmes. Provide managerial and administrative support in the implementation of all WHO collaborative programme through the initiation of relevant proposals for all planned activities as per plans of action and periodic monitoring of their implementation. Provide a range of human resources services, including forecasting future needs, coordinating/facilitating recruitment, training and staff orientation, and implementation of performance management in collaboration with the relevant RO/HRO. Lead procurement of services required for management of country office for support of technical programs, participating in local contract committees, and ensuring best value for money in procurement practices as per the delegated authority. Ensure appropriate asset management, and provide relevant reports to the management. In case a Field Security Officer position is not established in the duty station, coordinate with the United Nations Department of Safety and Security (UNDSS) and EMRO Regional Field Security Officer to ensure the Minimum Operating Security Standards (MOSS) compliance, timely report on security-related incidents, disseminate security and travel advisory information and arrange security briefings and training of staff. Supervise Information Technology support services provided either by Information technology technicians or by IT service firm(s) under contract with WHO. Oversee the monitoring and assessment of end-user support, management of the local office infrastructure, and provision of access to global applications in coordination with RDO/DAF/ITT EMRO and following regional and global Information Technology and Information Technology standards, procedures, and guidelines. Provide guidance and supervise the Country Office administration team ensuring that activities are carried out in a highly professional and timely manner; optimize the performance of the subordinate staff through motivation, continuous learning, workload management, and workflow improvements. Cultivate strong, proactive, long-term partnerships between the Country Office administration team and other teams within the Country Office as well as with the Department of Administration and Finance in the Regional Office.

REQUIRED QUALIFICATIONS

Education

Essential: University degree in public or business administration, finance or accounting, human resources, management or other relevant field, supplemented by a Master's degree in one of the above fields. Desirable: Knowledge of Result Based Management approach

Experience

Essential: Seven years of relevant experience with a minimum of three years at the international level, including supervision of large teams of staff. Desirable: Previous experience in administrative or programme areas in WHO or another UN agency would be an asset, preferably in a developing country. Experience working with Result Based Management approach.

Skills

Ability to work closely in harmony with government and international officials at all levels and ability to work under pressure.Demonstrated ability to act independently and exercise sound judgment and ability to work harmoniously as a leader as well as a member of a team.Thorough knowledge of administrative and management principles and practices (including, but not limited to the areas of human Resources, Finance, Budget, Logistics, Procurement, and Security).Good general knowledge of enterprise resource planning systems.Skills in programme formulation, design, and research development an asset

WHO Competencies https://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Communication Knowing and managing yourself Teamwork Producing results Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English and Arabic Language. Desirable:

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 77,326 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1894 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

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