Operations Officer

Contract

This is a NO-B contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 2 years of experience, depending on education. More about NO-B contracts.

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSU) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource Planning (ERP) system.

DESCRIPTION OF DUTIES

• Serve as an advisor to the WR providing authoritative advice and guidance in the overall planning, coordinating, and delivering of operations including the full range financial, work planning, administrative, human resources, information technology systems, logistics, procurement, building management, security, and all other operations’ related issues.
• Oversees the development of new internal operational procedures on financial management and providing direction to administrative staff on developing best practices to ensure the efficient operations of the office.
• Provides direction on the controls, and certification on the compliance and allocation of financial resources for the office in accordance with the financial rules and regulations, also overseeing the financial reporting for the office.
• Develops and manages the work planning of the office, and analyses financial data and interprets financial data, while providing advice and guidance on financial administration to managers and staff.
• Establishes and ensures work plan objectives and priorities are met and on track and advises senior management on developments progress.
• Provides guidance and direction on the operations of Human Resources activities linked to overall recruitment, screening of applicants, and reassignment of staff, contract administration, entitlements, and other HR related activities.
• Manages the overall administrative team and services including procurement of goods and services, travel, communications, and information technology needs of the office, and local service requirements.
• Takes the full lead in the administrative running of various conferences, workshops and meetings for the Department/office ensuring
• Builds a network of external service providers to ensure the execution administrative services for the Department/Office.
• In case Field Security Officer position is not established in the duty station, coordinate with the United Nations Department of Safety and Security (UNDSS) and Regional Field Security Officer to ensure the Minimum Operating Security Standards (MOSS) compliance, timely report on security related incidents, disseminate security and travel advisory information and arrange security briefings and training of staff.
• Perform all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: University Degree in Business Administration, Management, Human Resources, or related field.

Desirable: Advanced University degree in Business Administration, Management, Human Resources, Finance, or related Fields.

Experience:

Essential: A minimum of two (02) years’ work experience in operations and/or administration managing teams; implementing budget and finance, work planning, and human resources management, including providing advice to senior management. Experience developing administrative policies and managing diverse teams. Experience working in an international organization.

Desirable: Experience using Enterprise Resource Planning Oracle systems or similar packages.

Skills

• Strong expertise in accounting, budget, and finance.
• Strong expertise in the managing, leading, and implementing administrative processes
• Strong expertise in in the area human resources management
• Strong managerial expertise

WHO Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Creating an empowering and motivating environment.

Ensuring the effective use of resources

Use of Language Skills

Essential: Excellent knowledge of the English.

Desirable: Working knowledge of French or another WHO official language would be an asset.

Additional Information

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma (s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• WHO has a zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e. discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types pf abusive conduct are not hired by the organization, WHO will conduct a background verification of final candidates
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted.