Operations Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Description of task

Under the direct supervision of the Country Technical Lead and National Programme Officer, the International UN Volunteer will carry out the following tasks:

Administrative & Operations Support

• Oversee various internal operations functions within the organization including finance, HR, procurement, and logistics
• Work closely with administrative and operation staff to support, guide, and provide advice on day-to-day operations and problem solving, team building, etc.
• Conceptualize and develop various process improvements and operations management activities to improve organizational efficiencies (e.g. process maps, trackers, systems integrations, etc.)
• Report to the Supervisor on bottlenecks, issues, and general status for daily operations
• Actively participate in strategic planning sessions, long-term planning and vision for organizational structure, operations, and project implementations
• Act as a liaison with the Regional Office, and occasionally the Head Office, in managerial support including weekly updates, quality assurance, and internal policy and process activities
• Lead and assist ad-hoc administrative and operations activities including drafting correspondences, organization and coordination of documents, reports, etc.

Project Management Support

• Assist in programmatic and administrative support for program areas implemented by the country office
• Assist Project Leads and support teams in monitoring and providing guidance on routine implementation of programmatic project activities
• Support Project Leads in developing and reviewing relevant documents for programme implementation such as Performance Based Agreements (PBAs), Terms of References (ToR), etc.
• Support in preparing project related reporting, including quarterly and annual reporting to donors
• Support the Country Lead in assembling briefing materials, providing updates and input for various meetings with the Regional Office, coordination meetings and discussions
• Liaise with the Regional Office on periodic reporting (monthly, quarterly, etc.), and other requests to provide guidance on in-country programmatic areas

Educational additional comments

Bachelor’s degree in business administration, project management, finance/economics or other related field. Master’s degree is an asset but not required.

Experience remark

• Demonstrated experience in finance, budgeting, and project management
• Experience with internal operations management (i.e. procurement, finance, process improvements, governance, etc.)
• Previous experience with UN systems, processes, and software (i.e. ATLAS, procurement process, etc.) is preferred but not mandatory
• Experience leading and working with cross-cultural teams

Language skills

• English(Mandatory), Level - Fluent

Competencies values

Accountability, Adaptability and Flexibility, Building Trust, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Empowering Others, Ethics and Values, Integrity, Judgement and Decision-making, Knowledge Sharing, Leadership, Managing Performance, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Vision, Working in Teams

Application procedure

• Not yet registered in the UNV Talent Pool? First register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? First update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. Application deadline: 2nd August 2021