Operations Intern

Internship

Overview

Support operations and administrative activities for the UNDP office

You have:

• Currently in the final year of a Bachelor’s degree or enrolled in a Master’s degree or graduated within the last year from a Bachelor’s or Master’s degree.
• Field of study in Business/Public Administration, Economic or Social Sciences or equivalent.
• Proficient user of Microsoft Office productivity tools.
• Knowledge of internet-based working tools.

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Job Purpose and Organizational Context

UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.

UNDP focuses on helping countries build and share solutions in three main areas:

• Sustainable development
• Democratic governance and peacebuilding
• Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

Duties and Responsibilities

Supports the implementation of the Country Office Operations Workplan focusing on the achievement of the following results;

• Assist in the coordination of the Finance, HR, Procurement, ICT and General Administration activities by providing administrative support and maintaining documentation.
• Assist in the coordination of Finance, HR, Procurement, ICT, and General Administration activities by providing administrative support, scheduling meetings, and maintaining documentation.
• Help track budget expenditures and prepare reports for quarterly budget reviews by collecting and organizing financial data.
• Assist in organizing training sessions, workshops, and other capacity-building initiatives, including maintaining training records and materials.
• Provide support in procurement processes by helping with vendor research, purchase requests, and documentation of transactions.
• Assist in inventory and asset management by updating records, conducting stock checks, and supporting audits.
• Support the implementation of new technological tools by supporting basic research, testing systems, and providing user support.
• Help with facilities management tasks such as coordinating maintenance requests, tracking office supplies, and ensuring a well-maintained work environment.
• Assist the OM to follow up on deadlines, unit commitments and agreed actions.
• Support the coordination of information flow in the operations unit.
• Support internal trainings and knowledge sharing

Provide administrative support to the Operations Unit focusing on the achievement of the following results;

• Assist in analyzing data and conducting research on operational processes by collecting, organizing, and summarizing relevant information.
• Help draft reports, presentations, and other documents by compiling data, formatting content, and proofreading for accuracy.
• Provide logistical and administrative support for organizing workshops, retreats, and office events, including venue booking, participant coordination, and material preparation.
• Support audit preparations by assisting with document retrieval, data verification, and maintaining accurate records for compliance reviews.

Other:

Support other/ad hoc activities as seen relevant and needed.

Competencies

• Interest and motivation in working in an international organization;
• Good analytical skills in gathering and consolidating data and research for practical implementation;
• Outgoing and initiative-taking person with a goal oriented mind-set;
• Communicates effectively when working in teams and independently;
• Good in organizing and structuring various tasks and responsibilities;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Responds positively to feedback and differing points of view;

• Consistently approaches work with energy and a positive, constructive attitude.

  Required Skills and Experience

Education

Candidates must meet one of the following educational requirements:

• currently in the final year of a Bachelor’s degree; or
• currently enrolled in a Master’s degree; or
• have graduated no longer than 1 year ago from a bachelor’s or master’s degree or equivalent studies.

Field of study: Business/Public Administrations, Economic or Social Sciences or equivalent.

IT skills:

• Knowledge and a proficient user of Microsoft Office productivity tools;
• Internet based working tools

Internship Conditions

• Duration 6 months with no possibility of extension.
• Interns will receive a monthly stipend.
• Interns must provide proof of enrolment in a health insurance or medical aid plan;
• Interns are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide a medical certificate of good health prior to starting the internship.
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
• Interns are not staff members and may not represent UNDP in any official capacity;
• Interns are expected to work full time but flexibility is allowed for education programmes;

• Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc.

  Disclaimer

  Applicant information about UNDP rosters

  Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

  Non-discrimination

  UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

  UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

  Scam warning

  The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org