Operations/Finance Assistant

Organizational Setting

FAO Representation in Sierra Leone implements an integrated food security programme, focusing on diversification of livelihoods, managing natural resources and building resilience. The office employs diverse team of experts locally, but also attracts the available technical experts from the region and the Head Quarters (HQ). FAO works in close partnership with the Government of Sierra Leone, farmers and other stakeholders, supporting plans and policies that affect the food and nutrition security in the country; our work is part of the corporate commitment to support countries to achieve the Sustainable Development Goals (SDGs) by 2030, especially SDG 2 on Zero Hunger.

Reporting Lines

Under the overall supervision of the FAO Representative in Sierra Leone and direct supervision of the Assistant FAOR in charge of Administration, the incumbent interacts with colleagues from within the work unit and with immediate clients from within the Organization.

Technical Focus

Provide a wide variety of routine administrative services. The incumbent's work impacts on the quality, timeliness and efficiency of FAO's Admin operations.

Tasks and responsibilities

• Process claims or invoices and other payments requests in line with relevant regulations and instructions. • As a muti-task position, the Finance Assistant must be prepared to support other projects in similar discipline as may be required. • Ensure that all supporting documents and information required to justify payment, including receipts, banking details, etc., are complete before releasing payments. • Settle invoices and claims after verification of supporting documents. • Assist in the global electronic fund transfer and electronic banking efforts and the implementation of non-standard payment methods in FAO country offices. • Maintain contacts with FAO field offices and local banking partners, assisting offices for the setup of signatory powers and electronic banking services. • Maintain up to date records and ensures document security. • Provide back-up functions to the Treasury Window. • Always adhere to FAO’s rules and standards of behavior for staff. • Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Must have a bachelor’s degree in banking and finance or any other related disciplines. Master’s degree in banking and finance is an added advantage. • Working knowledge of English with good communications and writing skills. • Should have 5 years working experience in finance related disciplines. • National of Sierra Leone.

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement`

Technical/ Functional Skills:

• Very good knowledge of the corporate computerized financial/travel/Administrative systems. • Good knowledge of regulations and procedures. • Good knowledge of FAO's administrative policies and procedures. • Knowledge of the Corporate Environmental Responsibility. • Previous working experience with UN or international organizations will be an added advantage.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.