Operations Coordinator
Lead and coordinate operations for the National Field Programme
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Overview
Lead and coordinate operations for the National Field Programme
You have:
- University degree in sciences, statistics, development studies or related areas.
- Working knowledge of English or French and limited knowledge of one of the other two or Arabic, Chinese, Russian or Spanish.
- At least 7 years of relevant experience in programme/operations area, including hands-on experience in analysis, planning, monitoring and evaluation of development projects.
- Knowledge of FAO’s project management systems (FPMIS, IMIS, PIRES).
- Strong IT skills.
- Demonstrated ability to establish good working relationship and team spirit both inside the Organization and with external partners such as government officers, UN partners, donors or NGOs.
- Basic knowledge of Portuguese or Spanish is desirable.
Organizational Setting
The consultant will be hired by FAO Angola Representation, under an international consultant contract. The main aim of FAO Country Offices, which are headed by an FAO Representative, is to assist the governments to develop policies, programmers and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
Reporting Lines
The Operations Coordinator reports to the FAO Representative in Angola.
Technical Focus
Lead and coordinate the operational support function of the National Field Programme including emergency, rehabilitation and development projects. The main responsibility is to support the effective and efficient management and implementation of FAO portfolio projects through driving development results planning, monitoring, evaluation and reporting in line with corporate requirements. The consultant will also provide support to periodic reporting to ensure that reports cover outcome indicators and strategic information on results and impact of interventions. He/she will work in close collaboration with the Administration, Programme and Communication teams and in consultation with the relevant technical units in FAO Angola, the Sub-regional Officer (SFS), Regional for Africa (RAF) and headquarter (HQ).
Tasks and responsibilities
The consultant will lead the following general tasks:
• Acts as focal point for all project operational matters, organizes and handles the day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, both national and regional/global projects) and takes action, in consultation with supervisor, on any issues which arise during the execution period; • Ensures the timely provision of project inputs (personnel, technical support services, subcontracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors, and in liaison with other support units; • Participates in the preparation of project work plans, monitors progress and, where necessary, identifies corrective measures to overcome operational constraints; • Reviews and monitors the project budget; prepares requests and revisions as required; maintains and closely monitors budget expenditures and resources; reviews project transaction listings with a view to identifying errors in accounting against budget lines; • Prepares and submits the Project Implementation Reports and any other reports required by the Organization; • Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS, etc.) for all assigned operational field projects/activities; • Prepares analytical reports on project performances, as required; • Coordinates action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements; • Contributes to the formulation of project proposals according to FAO's procedures and prepare project documents for technical clearance and final approval under different funding arrangements; • Performs other duties as required.
In this context, the Operation officer will be responsible the Specific tasks:
• Advises the programme management of the office by participating in internal meetings, facilitating information sharing, planning/coordinating internal activities as well as supporting day-to-day operations of FAO projects. • Monitors FAO Angola’s Regular Programme and extra-budgetary projects budget and oversees budget preparation, funding allocation, budget revisions, field budget authorizations, staff planning etc. and prepares regular financial reports. • Coordinate the procurement team the prepares of documents for the Invitation To Bid - ITB, Request For Quotation - RFQ, Request For Proposal - RFP and Letter of Agreement - LoA in collaboration with the technical team and Lead Technical Officers – LTOs; • Supports country offices on operational procedures (opening and closure of projects, budget monitoring, budget revisions, etc.) and on the use of FAO system links (FPMIS, GRMS, etc.) at regional level. • Contributes to funding mobilization efforts for FAO Programme, reviews the quality and timely inputs to programme preparation as well as the preparation of programmatic and strategic documents and project proposals.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in sciences, statistics, development studies or related areas • Working knowledge of English or French and limited knowledge of one of the other two or Arabic, Chinese, Russian or Spanish.. • At least 7 years of relevant experience in programme/operations area, including hands-on experience in analysis, planning, monitoring and evaluation of development projects and establishing relationships among partners.
FAO Core Competencies
• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement
Selection Criteria
• Knowledge of FAO’s project management systems (FPMIS, IMIS, PIRES) • Ability to work under pressure and adapt to an evolving and complex context and within multidisciplinary and different cultural background teams. • Strong IT skills. • Demonstrated ability to establish good working relationship and team spirit both inside the Organization and with external partners such as government officers, UN partners, donors or NGOs. • Basic knowledge of Portuguese or Spanish is desirable. • Advanced knowledge in the usage of computers and office software packages, experience in handling of web-based management systems.
Potential interview questions
| Can you describe a time when you had to manage a project under tight deadlines? | This question assesses your ability to handle pressure and tight timelines in project management. | Provide a specific example demonstrating your effective time management and problem-solving skills. |
| How do you prioritize your tasks when managing multiple projects? | This question evaluates your organizational and prioritization skills in project management. | Pro members can see the explanation. |
| What strategies do you use to ensure effective communication with stakeholders? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with budget management in projects. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you approach monitoring and evaluation of development projects? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
fao.org
