Operations Associate

Volunteering Admin Logistics & Procurement

Overview

Provide specialized technical support in financial reconciliation and administrative assistance.

You have:

• Demonstrated interest in Administration, Finance and Audit.
• Demonstrated interest in Procurement, Logistics.
• Skills in Audit.
• Skills in Investigations.

Contract

This is a UNV contract. More about UNV contracts.

The Operations Unit is currently managing a complex reconciliation exercise regarding historical telecommunications accounts and seeks to strengthen its administrative support systems. The intern will provide specialized technical support in financial reconciliation and general administrative assistance, applying audit principles to ensure accuracy and compliance.

Under the direct supervision of the Procurement Associate, the UN Volunteer will undertake the following tasks:

A. Financial Reconciliation:

● Historical Data Analysis: Analyze and reconcile telecommunications invoices and payments for the period 2019–2021 and 2022–2025.

● Discrepancy Identification: Identify gaps between Sonatel’s statements and UNFPA’s internal financial records (ERP system).

● Audit Trail Documentation: Maintain a rigorous audit trail of all reconciled transactions, ensuring that every adjustment is backed by supporting documentation (receipts, proof of payment, letters).

● Reporting: Prepare periodic status reports on the progress of the Sonatel debt clearance and separation project.

B. Administrative and Operations Support:

● Operations Unit Assistance: Provide day-to-day administrative support to the Operations team, including filing, archiving, and digital document management.

● Audit Readiness: Assist in the preparation for upcoming audits and spot checks by retrieving, organizing, and verifying the completeness of vouchers and procurement files.

● Asset Tracking: Support the logistics team in verifying inventory records and updating the asset tracking database.

●Accountability

●Client Orientation

●Communication

●Planning and Organizing

●Professionalism

●Working in Teams

Demonstrated interest in:

● Administration, Finance and Audit

● Procurement, Logistics

Skills in:

● Audit

● Investigations

Dakar is a Category A duty station. It is a stable coastal city with good access to medical facilities, international schools, and housing. The city serves as a regional hub for West Africa, offering a multicultural environment and a wide range of services for international staff and volunteers.

Apply now

Potential interview questions

Added 1 month ago - Updated 1 month ago - Source: unv.org