Operations Associate

Result of Service Detailed documentation on the tasks performed

Work Location New Delhi, India

Expected duration The Contract is from 1 November 2022- 31 July 2023 with a possibility of extension. The monthly payment is INR 75,000 1) first contract is from 1 November -31 December 2022 with the total value of INR 150,000 2) second contract is from 1 January -31 July 2023 with the total value of INR 450,000

Duties and Responsibilities The UN’s Office of Information and Communications Technology (OICT) defines the strategic direction for Information and Communications Technology (ICT) to the UN Secretariat. It oversees ICT programs, budgets, and decision-making to align with the Secretariat’s overall ICT strategy. The Strategic Solutions unit in India is supporting various ICT development initiatives for its HQ at Vienna, Austria. In this unit, we are looking for an Operations Associate to support us with standardization and upkeep of our operations (admin, HR, finance, etc.)

Within delegated authority, and in close cooperation with the Software Production Coordinator, the Operations Associate will be responsible for the Duties and Responsibilities mentioned below:

• Financial Management o Provides financial assistance on recording and monitorinf of systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports. o Maintain the Project’s expenditure ledgers. o Provide advice to organize and coordinate the procurement of services and goods under the projects; o Support with requesting financial payments through Finance and other related teams.
• Administration o Provide logistical and administrative assistance o Assist and maintain a roster of files on project activities, project reports, project assets, etc. o Provide assistance on control the usage of non-expendable equipment (record keeping, drawing up regular inventories). o Prepare and maintain an inventory of assets procured. o Conduct regular physical verification of the assets. o Maintain project-specific documentation and minutes of the important meetings. o Keep regular contact with the hired experts and consultants to inform them about the project details and changes. o Assist on telephone inquiries, fax, post and e-mail transmissions, and coordinate appointments. o Provide assistance in the recruitment processes.

• Programme o Provide the assistance on h the management of project implementation from the perspective of general project management and detailed annual work plans. o Prepare milestone reports and share the same with the management. o Will be overall responsible for maintaining the relevant database activities with the support of other team members.

  Qualifications/special skills A first-level university degree/diploma in any stream A minimum of 3 years of progressively responsible experience in providing office operations support is required. High-level of IT/computing skills. (minimum: Microsoft Outlook, Word, Excel, PowerPoint)

  Languages Good command of English is required

  No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.