Operations Assistant (Education)

Contract

This is a SC-2 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-2 contracts.

**OVERVIEW** ------------ Parent Sector : Education Sector (ED) Duty Station: Kabul Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Education Type of contract : Non Staff Level : Level 2 Duration of contract : From 1 to 6 months Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 19-JUL-2023 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of Director and Representative of UNESCO to Afghanistan and the direct supervision of the Head of Education unit, the incumbent will work closely with the Operations Officer to contribute to the operation of the Education unit. The incumbent will also be involved in the coordination of projects within and across the education sector as well as under inter-sectoral platforms. Within this context, the incumbent will perform the following duties and responsibilities. Long Description ---------------- 1- Develop, operationalize and maintain an operational and logistical framework to effectively assist the implementation of programme activities of Education Unit; 2- Assist the Operations Officer in managing the overall functioning of the operation team of the Education unit and maintain the quality of support provided by the team; 3- Prepare contracts for services, contracts with individuals, and implementation partnership agreements for the Education unit by assisting programme staff to developed complete terms of reference (TORs), draft contracts based on the TORs, liaise between vendors and programme staff, and monitor outputs delivered in a timely manner; Long Description ---------------- 4- Assist in the management of procurement of the Education unit by assisting the programme staff of the unit to adhere to the standard operation procedure of UNESCO and liaise with the administration unit; 5- Assist in maintaining Education unit internal expenditures control mechanism by ensuring contract are processed, matched, completed and transactions are correctly recorded and filed; 6- Work with programme teams under the Education unit to ensure contracts are matched to correct budget codes, deadlines and vendor details; 7- Provide operational support and logistical coverage of meetings, workshops, conferences and events held by the Education unit; Long Description ---------------- 8 – Assist Education unit personnel, consultants, and vendors, as necessary, associated with their travel planning, management and reporting; 9- Develop and maintain an effective filing system for Education unit; 10- Provide oversight on administration and logistics for cross-cutting activities for the programmes of Education unit; and 11- Carry out any other tasks that may be assigned by the Head of Education Unit and Programme Management Team. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Education** - Completed secondary, technical, or vocational school education. **Work Experience** - A minimum of three (3) years of professional experience in operations, human resources, administration, finance, or related area. - Experience in international organizations or United Nations agencies. **Language** Excellent knowledge (written and spoken) of English, in addition to proficiency in Pashto and/or Dari. **DESIRABLE QUALIFICATIONS** ---------------------------- 1. First-level university degree or specialized training in human resources, administration, or finance. 2. Good interpersonal and communication skills, strong service orientation, and ability to deal efficiently with partners at different levels. 3. Good team player and readiness to work independently. 4. Proficiency in office productivity tools and online collaboration tools. 5. Sensitivity to cultural diversity. 6. Experience with an Enterprise Resource Planning system (ERP). **BENEFITS AND ENTITLEMENTS** ----------------------------- **Rename the “BENEFITS AND ENTITLEMENTS****”** **title to “APPLICATION PROCESS****”****, and use additional sections if required to add other relevant information.** **Otherwise you can delete this section.** **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*