Operations Assistant
Provide operational support for program/project development and coordination.
This opening expired 2 months ago.
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Overview
Provide operational support for program/project development and coordination.
You have:
- High school diploma or technical diploma in business administration, management, finance or accounting
- Five years of relevant experience in finance, financial management of the projects
- Full Proficiency (level C) in English and Samoan language
- National of Samoa or resident of the country with valid work permit
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) advances the 2030 Agenda through its Strategic Framework by supporting the transformation toward more efficient, inclusive, resilient, and sustainable agrifood systems. This effort promotes better production, improved nutrition, a healthier environment, and enhanced livelihoods, ensuring no one is left behind.
The Subregional Office for the Pacific Islands (SAP) is responsible for developing, promoting, overseeing, and implementing strategies and projects that drive the transformation of food, agriculture, and rural development. It also fosters and maintains relationships with subregional institutions.
The Subregional Office is a subsidiary of the FAO Regional Office for Asia and the Pacific (RAP).
Reporting Lines
Under the overall supervision of the FAO Sub-regional Coordinator for the Pacific, guidance of the Programme Officer and the direct supervision of the International Operations Specialist, the Operations Assistant will provide programme/project development, coordination and operational assistance. Ensure the smooth functioning of projects operations, consistent service delivery, and continuous evaluation and readjustment/improvement of the operational environment.
Technical Focus
The Operations Assistant is responsible for day-to-day operational matters, ensuring compliance with organizational policies and procedures.
Tasks and Responsibilities
• Act as the focal point for day-to-day project operations and coordination with relevant units and partners. • Support project formulation, work planning, budget preparation, and monitoring of progress and expenditures. • Assist in procurement, recruitment, travel, and other administrative actions, ensuring compliance with FAO rules and procedures. • Contribute to the timely preparation and submission of progress and terminal reports and assist in project closure. • Maintain accurate data and documentation in FPMIS and related FAO systems. • Support the preparation of project documents, annexes, and country clearances. • Prepare and process requests related to procurement, HR, travel, payments, operational advances, and asset management. • Track and monitor purchase orders, contracts, and project delivery status; ensure timely actions and follow-up. • Maintain up-to-date procurement, travel plans, and assist in budget monitoring and financial reporting. • Support the preparation of Letters of Agreement, service contracts, and related submissions for clearance. • Keep project documentation organized and uploaded in FPMIS; assist in project closure and reporting. • Perform other operational and administrative duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• High school diploma or technical diploma in business administration, management, finance or accounting • Five years of relevant experience in finance, financial management of the projects • Full Proficiency (level C) in English and Samoan language • National of Samoa or resident of the country with valid work permit
FAO Core Competencies
• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement
Selection Criteria
• Bachelor’s degree in business administration, management, finance or accounting would be an asset • Experience in managing or coordinating international, regional, or national projects related to agriculture and the environment is highly desirable
Potential interview questions
| Describe your experience in managing project finances and how you ensured compliance with organizational policies. | The interviewer wants to assess your financial management skills in a project context. | Detail your previous roles related to finance, emphasizing specific examples of how you ensured compliance. |
| Can you provide an example of a time when you had to coordinate various stakeholders on a project? | This question explores your experience in project coordination and teamwork. | Pro members can see the explanation. |
| What strategies do you use for effective communication in a team setting? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize tasks when juggling multiple projects? | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell us about a challenge you faced in a previous project and how you overcame it. | Pro members can see the explanation. | Pro members can see the explanation. |
| What experience do you have with procurement processes? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you ensure the accuracy of project documentation? | Pro members can see the explanation. | Pro members can see the explanation. |
| Why do you wish to work for the Food and Agriculture Organization? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 7 months ago
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Updated 2 months ago
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Source:
fao.org
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