Operations Analyst, Addis Ababa, Ethiopia, P-2

Overview

Ensure effective operations management for UNFPA in Addis Ababa.

You have:

• Advanced degree in business administration, public administration, finance, human resources, information technology or other related discipline.
• Two years of progressively responsible professional experience in administration, finance or office management.
• Fluency in English.
• Knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
• Strong analytical and leadership skills.
• Excellent management and leadership skills with the ability to build strong relationships with clients.
• Solid knowledge in financial management, contract, asset and procurement, information and communication technology, and general administration.
• Ability to lead business process re-engineering and to implement new systems.

Contract

This is a P-2 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be between 82,917 USD and 112,621 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

The Position:

The Operations Analyst, under the direct supervision of the International Operations Manager plays a key role in leading the operations team at the Country Office, based in Addis Ababa. This position provides advice to the head office and implementation hubs in all aspects of management, operations, finance, administration, procurement and information technology, contributing operational expertise to facilitate programme and implementation.

How the Operations Analyst can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022–2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Operations Analyst ensures a fully accountable, well-managed and results-oriented Office. He/she will provide operational expertise to facilitate programme and project implementation in close collaboration with the programme staff. Participating in inter-agency coordination, s/he will foster a collaborative, client-oriented approach towards the programme and operations team and UN community, supporting effective communication and cooperation with the implementation hubs.

The Operations Analyst will be responsible for:

• Assessing operational requirements for implementation of the programme at federal and regional levels.
• Supporting the achievement of programme results including personnel, sub-contracts, procurement, fellowships and other project-related events.
• Ensuring strategic and efficient management of financial resources; tracking of available resources, ensuring financial policy compliance, establishing reporting structures, advising when deviations from regulations may be required and proposing alternative solutions to meet outcomes.
• Ensure that IPs are aware of UNFPA and donor requirements and restrictions on use of funds, including through development of guidance and conducting training.
• Quality assure IPs workplan budgets, requests for sub-contracting, procurement plans and financial reporting to ensure that they adhere to UNFPA financial rules and regulations.
• Overseeing and monitoring the implementation of corporate, financial, procurement and systems; ensuring personnel are trained on these.
• Ensuring a continuous flow of up-to-date information between the implementation hubs and head office.
• Maintaining timely provision of goods and services for the implementation hubs; managing negotiations following established procedures, regarding review and awarding of contracts.
• Overseeing the management of the assets and facilities of implementation hubs.
• Participating in inter-agency meetings to ensure UNFPA interests are reflected in activities related to e.g. common services and premises, financial arrangements and security.
• Maintaining a harmonious working environment; seeking to strengthen team-building by encouraging active participation and interaction at all levels.
• Perform other job related duties as assigned by the Head of the head of office.

Qualifications and Experience:

Education:

Advanced degree in business administration, public administration, finance, human resources, information technology or other related discipline.

Knowledge and Experience:

• Two years of progressively responsible professional experience in administration, finance or office management.
• Strong analytical and leadership skills.
• Strong verbal and written communication skills.
• Excellent management and leadership skills with the ability to build strong relationships with clients, focus on impact and result, and responds positively to feedback.
• Solid knowledge in financial management, contract, asset and procurement, information and communication technology, and general administration.
• Ability to lead business process re-engineering, to implement new systems, and to positively affect staff behavioral/attitudinal changes.
• Extensive practical knowledge of field office operations, ability to find business solutions and apply UNFPA PPM to complex and dynamic business environment, including high operating and security risk environment, economic, social and political constraints, humanitarian, natural disasters and post conflict environments.
• Proficiency in current office software applications and corporate IT systems.

Languages:

• Fluency in English.
• Knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

Required Competencies:

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change

Functional Competencies:

• Managing the organization’s financial resources
• Developing ICT standards and applications
• Providing procurement services
• Ensuring facilities and assets management

Core Competencies:

• Achieving results
• Being accountable
• Developing and applying professional expertise/business acumen
• Thinking analytically and strategically
• Working in teams/managing ourselves and our relationships
• Communicating for impact

Managerial Competencies:

• Providing strategic focus
• Engaging in internal/external partners and stakeholders
• Leading, developing and empowering people, creating a culture of performance
• Making decisions and exercising judgment

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary, health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce. To learn more, click here: https://www.unfpa.org/diversity-equity-inclusion.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Potential interview questions