Operations Analyst

Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Functional Responsibilities

*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY ***Qualified female candidates are strongly encouraged to apply

The Operations Analyst will work under the direct supervision of the AMISOM Support Project Manager and Deputy Project Manager. S/he undertake the following responsibilities and duties as follows:

• Maintaining project documents such as AMISOM Workplan, Project Log, stakeholder analysis, Project Strategic Assessment, Issue register, risk register, communication plan, lessons learned and meeting plan in close coordination with the Project Management Office, Sector’s Operations Officer, FHQ Operations Officer, and the Project Manager.
• Provide support to the Project Management team, including open-source research, organization and management of schedules, coordination of events, travel, administration and clearances.
• Follow-up on support requests received from stakeholders, address delays and bring to the attention of Project/Deputy Manager.
• Drafting of correspondence and internal procedural directives, Standard Operating Procedures relating to administrative matters.
• Maintain documentation of decisions and actions taken on project issues.
• Preparing routine field visits (when security situation permits) to monitor the training and mentoring support provided to AMISOM, by the implementing partner.
• Ensure project plans and documentation are in line with defined standards and process requirements.
• Provide clear documents on project issues and bring matters that need decision by the Project Manager/Deputy Project Manager to his/her attention.
• Develop and maintain a tracking system to assist the Project in following up on pending issues.
• Prepare and facilitate regular project meetings and take minutes in support of the Department.
• Maintain project office files and monitor their status, ensuring the system is regularly updated.
• Maintain work records and prepare weekly reports.
• Track travel data sheet sheets and the coordinate / plan the project’s team travel.
• Monitor the convoy smartsheet and coordinate with the Sector Operations Officer to validate and organize the data.
• Support in organizing presentations and providing briefings to UNMAS Senior Management.
• Assist the Project manager with the Assessment of expenditure of assets and travel for the project and estimation of new requirements and preparation of budget plans for designated areas of work.
• Perform any other tasks and duties as requested by the Project Manager and Deputy Project Manager.**

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

• A First Level University Degree (Bachelor’s Degree or equivalent) with a minimum of two years of relevant experience is required; OR
• High School (Secondary or equivalent) with six years of relevant experience is required.

Experience - Relevant experience is defined as experience in programme management, project management, project development, project administration or administration support. - Within relevant experience a minimum of one year experience working in an international organization is required; - Experience in report writing is required; - Experience in preparing and conducting presentations is required; - Computer literacy is required.

Language - Fluency in English (speaking, reading and writing) is required. - Knowledge of French Language (speaking, reading and writing) is highly desired.

Contract type, level and duration

Contract type: International Individual Contractor Agreement (IICA) Contract level: I-ICA 1 (ICS8) Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.