Operations Analyst

Contract

This is a SB-4 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-4 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to the Deputy Country Representative - Operations, the Operations Analyst provides support services to the operations team on all aspects of the Afghanistan country office operations, this includes financial, efficient procurement and logistical services, information and communications technology (ICT) and common services consistent with UN Women rules and regulations. The aim of this position is to ensure: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized.

The Operations Analyst will provide support to Operations Team and foster collaboration within the team, with programme staff and with other UN Agencies through client-approached manner. The Operations Analyst works in close collaboration with programme teams in the Office, providing close guidance to programme staff who perform adjunct operations functions, ensuring that such staff are knowledgeable of rules and procedures governing programme finances, donor reporting, and personnel. She/he also works in collaboration with operations staff in other UN Agencies.

Duties and Responsibilities

1. Support Deputy Country Representative – Operations in collaboration with unit heads such as Procurement and Administration Specialist, Finance Specialist to ensure compliances with UN Women rules and regulations including local guidelines, practices, and policies within Afghanistan’s context.

• Support DCR-Operations in consolidating workplan from different units under Organizational effectiveness and efficiency (OEE) contributing to Strategic Note of UN Women Afghanistan including monitoring and reporting the progress of AWP on quarterly basis;
• Participate in review meetings as required by head of units in Operations.
• Provide support Programme/Project team in presenting Operations team on risk-based assessment and capacity building of programme partners to ensure that UN Women rules and regulations are communicated and implemented.

2. Coordinate with unit heads on budget plan, resource allocation, monthly expenditure and audit related matters

• Provide guidance and support to programme units on budget plan, resource allocation and tracking of expenditure including coordination of audits;
• Coordinate and facilitate meetings/trainings with ROAP and HQ on budget plan, resource allocation and tracking of expenditure including coordination of audits;
• Ensure audit findings are responded by relevant parties on timely manner, corrective actions are implemented, monitored and reported.

3. Provide support on procurement processes in compliant with UN Women rules and regulations

• Represent as Secretary for Local Procurement Review Committee
• Represent as Focal point at UN Women Afghanistan Country Office for supplier profile registration, update, and inactivate as needed
• Provide support to suppliers through introduction/orientation of new systems (Quantum) for registration/profile update
• Ensure proper inventory control of assets and liabilities.

4. Participate in inter-agency activities.

• In absence of unit heads, the Operations Analyst shall participate in inter-agency meetings and working groups to ensure UN Women’s interests are reflected in activities such as common services, premises, cost recovery and cost sharing arrangements, privileges and immunities, entitlements and salary surveys, security etc;
• Liaise with UNDP and other UN agencies on operational issues, activities, and collaboration.
• Represent as member of CIMS, BOS and common systems developed specifically for Afghanistan

5. Contribute to knowledge sharing between the CO and Sub-Offices

• Ensure knowledge is shared and adequately applied between CO and Sub-Offices
• Coordinate with unit heads in organizing trainings on new policies, guidelines, compliances as soon as there are updated by HQ
• Ensure e-filing system, logs, and communications under Operations Unit are updated on regularly basis for future reference of audit
• Support head of unit in Operations as required

Key Performance Indicators

• All services are provided in compliance with UN Women rules, regulations and policies;
• Finances are properly identified and in a timely manner;
• Timely and accurate implementation of HR and procurement contracts;
• Office has a reliable ICT infrastructure environment;
• Safety and security systems are functioning effectively.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

• Good knowledge of operation, finance, procurement, ICT, and security systems and processes, particularly in the UN system is an asset;
• Ability to provide advice and support;
• Ability to contribute to the formulation and monitoring of management projects;
• Ability to handle confidential information;
• Negotiating skills;
• Good IT skills.

Required Skills and Experience

Education and certification:

• Master’s degree or equivalent in Business Administration, Public Administration, Finance, or related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• At least 3 years of progressively responsible experience at the national or international level, in office management, operations or finance;
• Experience leading a team is an asset;
• Experience in working in a computer environment using multiple office software packages, experience in handling of web-based management systems and ERP systems, preferably PeopleSoft;
• Experience of accrual accounting, IPSAS or IFRS is an asset;
• Professional background in programming/ projects management is an asset.

Language Requirements:

• Fluency in English, Dari or Pashto is required
• Knowledge of the other UN official working language is an asset.

Application:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from Application and recruitment process | About us: Careers at UN Women | UN Women – Headquarters Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)