Officer, Operations, South Africa

Overview

Ensure effective financial and administrative management operations.

You have:

• Advanced university degree at Master's level or equivalent in Public Administration, Business Administration, Economics, Finance, or a related field required.
• At least 5 years of operations management experience required, in areas such as finance, logistics, or HR management.
• Proficiency in English required.
• Relevant international organizations' experience preferred.
• Knowledge of additional UN official languages desirable.
• Specialization or a relevant professional qualification in accounting, financial control, audit or a related discipline desirable.

Contract

This is a NO-C contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 5,712 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNAIDS is an innovative United Nations partnership that leads and inspires the world in achieving universal access to HIV prevention, treatment, care and support. UNAIDS' Cosponsors include UNHCR, UNICEF, WFP, UNDP, UNFPA, UNODC, UN Women, ILO, UNESCO, WHO and the World Bank. Visit the UNAIDS Web site at www.unaids.org Vacancy No.: UNAIDS/23/FT68

Title: Officer, Operations, South Africa

Grade: NO-C

Contract type: Fixed-term Appointment

Duration of contract: 2 Years

Date: 13 June 2023

Application Deadline: 4 July 2023 Currently accepting applications

Organization unit: AI/RSJ Regional Support Team, East and South Africa (AI/RSJ) Johannesburg, South Africa

Duty station: Johannesburg South Africa About UNAIDS: Serving unities and Countries to End Inequalities and AIDS We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems. We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www.unaids.org. MANDATE OF THE DEPARTMENT: The Regional Office provides leadership and coordinates support for an expanded UN system response to ending the AIDS epidemic at regional and country level. It steers, promotes and supports regional and national partners and the UN system towards ending AIDS as a public health threat by 2030. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the Regional Office promotes effective use of strategic information of the epidemic trends and the status of its response and provides technical leadership on people-centered HIV prevention and response in the region focused on key populations and locations most at risk. Main tasks and Responsibilities of the Position: Under the guidance and direct supervision of the Manager, Regional Operations, the Officer, Operations, ensures that effective financial and administrative management is implemented and maintained. This specifically includes the management of the operating budget, financial analysis and reporting, and human resources management.

He / she has the following key responsibilities: 1)Overall operations administration •Provides technical advice to the Director and staff of the office/country office on the full range of operations management: administrative, human resources, budgetary, financial, information technology, travel, procurement and contracting. •Ensures the efficient delivery of operations and administration services including monitoring of financial, administrative, and human resources-related activities.

•Provides monitoring of the implementation of the corporate administrative processes and procedures in the office and ensures that staff are oriented and capable of using them. •Monitors and assesses the implementation of operational activities and makes recommendations for systems and procedures strengthening. Drafts guidelines for improved systems and procedures in the office aiming at overall performance enhancement. •Prepares and adjusts the office´s operational workplans coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization. •Supports the Manager, Regional Operations in streamlining operations in the region/sub-region.

2)Financial administration and related matters •Verifies the validity of expenditure requests by ensuring adherence to applicable rules and procedures, as well as the availability of funds, before submission to the authorized officer(s) for approval. •Ensures timely payments to suppliers, reviews bank reconciliations, petty cash accounts and clears monthly financial statements for signature by the authorized officer(s). •Prepares and adjusts the office´s budget coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization. •Prepares periodic financial and narrative reports in an appropriate format, conducts analyses of budget implementation and makes recommendations to improve the efficient use of resources. •Under supervision, follows up on audit and management improvement recommendations and provides related reporting.

3)Office administration activities •Participates in representing UNAIDS in the UN Operations Management Team (OMT) •Participates in the management of common premises and services arrangements with other United Nations agencies, providing input as required. •Responsible for the office assets register including timely registering of assets and disposal of obsolete assets. Reconciles the assets register with the physical inventory records. •Manages office transport including reconciliation of driving log and fuel consumption on regular basis. •Manages communications systems including pouch, mail and bookkeeping systems. •Provides technical guidance to other operations staff in the office.

4)Other operations management activities •Ensures the timely and accurate preparation and management of supply and service contracts and agreements, including conducting spot-checks, liquidating final payments, closing contracts and evaluating contractors. •Manages routine human resources-related issues and staff development activities, escalating matters as appropriate. •Administers protocol and associated matters. •Ensures compliance with Minimum Operating Security Standards (MOSS), escalating any security and safety concerns as appropriate. •Performs other duties as assigned.

REQUIRED QUALIFICATIONS Education: Essential: Advanced university degree at Master´s level or equivalent in Public Administration, Business Administration, Economics, Finance, or another area related to the duties and responsibilities. A relevant first-level university degree and seven years of relevant professional experience will be considered as equivalent for internal candidates only. Desirable: Specialization or a relevant professional qualification in accounting, financial control, audit or a related discipline. Competencies: UNAIDS Values: Commitment to the AIDS response Integrity Respect for diversity

Core competencies: Working in Teams Communication with Impact Applying Expertise Delivering Results Driving Change and Innovation Being Accountable

Managerial competencies: Vision and strategic thinking Leading Teams Building Relationships and Networks Developing and Empowering Others Managing Performance and Resources Vision and Strategic Thinking Exercising Sound Judgement

Experience: Essential: A minimum of 5 years of operations management experience, including in one or more of the following areas: result-based budgeting, finance, logistics, travel and contract management, human resources management and learning.

Desirable: Relevant international organizations’ experience, preferably including the United Nations system. Experience with Enterprise Resource Planning Systems. Languages: Essential: Proficiency in English Desirable: Knowledge of additional UN official languages. Additional Information: Please note that for this vacancy, only nationals of South Africa are eligible to apply. You are required to reside within reasonable commuting distance of the UNAIDS office located in Johannesburg. A valid passport will be requested.

Furthermore, only online applications will be accepted. Other similar positions at the same level may be filled from this vacancy notice. Annual salary: (Net of tax) ZAR 864.712 at single rate - - - - - -

Applications from people living with HIV are particularly welcome. Applications from women and from nationals of non- and under-represented member states are particularly encouraged. - - - - - -

Any appointment/extension of appointment is subject to the Staff Regulations and Rules of the World Health Organization (WHO) adjusted, as necessary, to take into account the particular operational needs of UNAIDS, and any subsequent amendments.

Only candidates under serious consideration will be contacted. - - - - - -

Note: The paramount consideration in the appointment, transfer or promotion of staff is the necessity of securing the highest standards of efficiency, competence and integrity. The medical criterion for recruitment is fitness to work in the particular post. The United Nations HIV/AIDS Personnel Policy clearly stipulates that no staff and/or potential candidates shall be discriminated against on the basis of real or perceived HIV status. HIV infection, in itself, does not constitute lack of fitness to work. There is no obligation to disclose HIV-related personal information.

UNAIDS is committed to providing a work environment that respects the inherent dignity of all persons. UNAIDS has a responsibility to take all appropriate steps to prevent and respond to discrimination, abuse of authority, and harassment, including sexual harassment in the workplace or in connection with work. UNAIDS has zero tolerance towards abusive conduct. - - - - - -

Please visit UNAIDS's e-Recruitment website at: https://erecruit.unaids.org to review and apply to positions. The system provides instructions for online application procedures. All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Currently accepting applications

UNAIDS has a smoke-free environment

Potential interview questions