Office Assistant & Cleaner

Overview

Support the office operations by managing supplies and cleanliness.

You have:

• A minimum of one year experience as office assistant or similar role.
• Excellent organizational and time management skills.
• Good knowledge of basic office maintenance.
• Experience in basic office equipment maintenance.
• Knowledgeable about safeguarding and office security.
• Ability to multitask.
• Strong work ethic and professionalism.

Description

Job Title: Office Assistant & Cleaner

Location: Montserrado

Reports to: Finance Manager

Contract type: Full-Time, 12 months fixed term, renewable

BACKGROUND

Street Child is a rapidly growing, child-focused, humanitarian, and development organisation. In 2023, Street Child celebrated reaching over 1.5 million children across 25 countries over its fifteen years of existence. This was accomplished with and through a growing network of more than 200 national and local actors.

Street Child has been operating in Liberia since 2013, and since then has supported over 50,000 children to access improved protection and education services. Its c.$1m program portfolio is currently focussed on addressing the barriers to education for children in Montserrado, Margibi, Maryland and River Gee counties, in strong support of the government’s priorities.

Street Child is entering the fourth and final year of the Education for Every Child Today (EFECT) project which aims to enrol 13,500 out of school children in Liberia in education, in partnership with Education a Child (EAC).

Job functions Summary:

The Office Assistant & Cleaner will work at SCI’s main office in Monrovia supporting the team based in there with a variety of tasks. The successful candidate will be responsible for ensuring the smooth running of SCI’s headquarters in Liberia; this includes ensuring all necessary supplies are available in the office, files are correctly stored and recorded, and all office spaces are clean and ready to be used.

KEY TASKS AND RESPONSIBILITIES

· Keeping an inventory of office supplies and ordering new materials as needed.

· Resolve office-related malfunctions and respond to requests or issues.

· Perform receptionist duties when needed.

· Create and update records ensuring accuracy and validity of information.

· Ensure cleanliness of all office spaces.

· Organize office and assist colleagues in ways that optimize procedures.

Note: the duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

PERSON SPECIFICATION

EDUCATION AND JOB-RELATED SKILLS

· Excellent organizational and time management skills.

· Can work with minimal supervision and demonstrate initiative.

· Collect and document incoming supplies.

· Good knowledge of basic office maintenance.

· Courtesy and consideration in dealing with staff and visitors.

RELEVANT WORK EXPERIENCE

· A minimum of one year experience as office assistant or similar role.

· Experience in basic office equipment maintenance.

· Demonstrable working knowledge of inventory management.

· Knowledgeable about safeguarding and office security.

· Experience in basic cleaning and office upkeep.

COMPETENCIES REQUIRED

· Respectful, courteous, and polite.

· Responds positively to critical feedback and differing points of view

· Personable and approachable, with an enthusiastic and motivational nature and an overall passion for excellence

· Ability to multitask.

· High sense of confidentiality & integrity.

· Critical thinking and problem solving.

· Teamwork and collaboration.

· Professionalism and strong work ethic.

· Oral and written communications skills.

FUNCTIONAL COMPETENCIES

· Organizes and accurately completes multiple tasks by establishing priorities.

· Establishes, builds, and maintains effective working relationships with staff and partners to facilitate the provision of support.

· Demonstrates openness to change and ability to manage complexities.

Safeguarding Commitment

Street Child is committed to the safeguarding and protection of all the communities we serve. All offers of employment are subject to:

• Satisfactory references and background checks.
• Participation in the Inter-Agency Misconduct Disclosure Scheme.
• Safeguarding-focused interview questions.

Street Child values diversity and encourages candidates of all backgrounds to apply. We are proud to be an equal opportunity employer.

Applications will be reviewed on a rolling basis. Applicants are encouraged to apply as soon as possible.

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: street-child.org