Office Assistant (Accommodation Facility)

Contract

This is a G-2 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be more than 972 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Parent Sector : Field Office Duty Station: Kabul Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Administration Type of contract : Non Staff Level : Level 2 Duration of contract : From 1 to 6 months Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 23-09-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- UNESCO is the United Nations Educational, Scientific and Cultural Organization. It seeks to build peace through international cooperation in education, sciences and culture. UNESCO's programmes contribute to the achievement of the Sustainable Development Goals defined in the 2030 Agenda, adopted by the UN General Assembly in 2015. The position reports to the Senior Finance and Administrative Officer. Within delegated authority, the Office Assistant (Accommodation Facility) will be responsible for the following duties: - Supervise the work of the accommodation facility maintenance team related to cleaning, laundry, gardening, and maintenance. - Maintain the accommodation plan and the room inventory. - In liaison with the Administrative section, support with check-in and check-out for the residents and proper record keeping. - Maintains files in hardcopy and electronic filing of all supporting documentation. - Maintains records of cleaning schedules of the cleaning staff. - Maintains, tracking, coding, and updating accommodation facility assets and inventories - Assist in managing the accommodation and timely rent recoveries from the residents. - Assist in managing the inventory items to meet the needs of residents and visitors. - Assist in acquisition plans, and receive and inspect items required for the accommodation. - Monitor and advise the management on required maintenance, replacements, or repairs. - Prepare monthly reports, including the recommendation for improvement. - Perform other related duties as required. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Education** - High School diploma or equivalent. **Work Experience** - A minimum of two years in clerical and general office support or related area. **Language** - Good in oral and written English **DESIRABLE QUALIFICATIONS** ---------------------------- **Desirable Skills and Competencies** - Good knowledge of Microsoft Office applications. **BENEFITS AND ENTITLEMENTS** ----------------------------- **Rename the “BENEFITS AND ENTITLEMENTS****”** **title to “APPLICATION PROCESS****”****, and use additional sections if required to add other relevant information.** **Otherwise you can delete this section.** **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*