Office Assistant

Contract

This is a G-3 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 3 years of experience, depending on education. More about G-3 contracts.

OBJECTIVES OF THE PROGRAMME

To provide accounting policy guidance and income/awardand budgetary management and support across the SEA Region. Ensure effectivefinancial controls exist and are properly managed. Ensure income is managed appropriatelyfor all sources of funding and advise budget centers on all aspects of incomeand awards management. Monitor the general ledger and sub ledgers and takeaction where necessary to correct errors. Coordinate the monthly and annualfinancial closure processes at country and regional level.

DESCRIPTION OF DUTIES

Under the overall guidance of the Budget and Finance Officer (BFO) and direct supervision of National Professional Officer, Finance, the incumbent performs a range of standardized tasks to support Finance functions such as:

• Main tasks of the position specifically related to Staff Health Insurance (SHI)Handling all incoming mail& medical claims of the SHI sub-unit.
• Routing to concerned team members after entering in respective e-logs maintained, namely SHI claims, Hospital bills, etc.
• Photocopying/scanning of medical claims/bills for all categories of participant in medical plan(s), i.e.LTS, ST staff, retirees, surviving spouses including participating dependents, and tasks in respect of other capacities, namely Consultants, SSAs, JPPs and Interns.Review simple claims, codingand input in the HIIS maintaining integrity and accuracy of claims.
• Review and code simple claims from Hospitals for review by the NPO, in charge.Maintaining the archives/filing system(s) including electronic filing system on the SHI shared drive.
• Collecting and distributing documents of the SHI sub-unit.
• Retrieval of claims/files inthe SHI sub-unit.Fill in the absence(s) of staff in SHI sub-unit.Perform any other related task as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of Secondary school education Desirable: Training in computer applications including excel. Knowledge of simple accounting.

Experience

Essential: At least two years' experience in secretarial/clerical/administrative work. Desirable: Experience in WHO, other international organization or a UN Agency would be an advantage.

Skills

A good understanding of WHO proceduresUnderstanding of WHO automated accounting system (GSM) and accounting principles in general would be an assets.Knowledge of entering and retrieving data in simple Excel spreadsheets would be desirable.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 496,317 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.