Office Assistant

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. We support children’s rights from birth until they reach adulthood and we enable children to prepare for – and respond to – crises and adversity.

We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. In Zimbabwe, we have been building powerful partnerships for children for over 31 years. Plan International operates an equal opportunities policy and actively encourages diversity.

Reporting to the Country Administration and Procurement Coordinator, the Office Assistant will be responsible for managing kitchen and office supplies.

Plan International Zimbabwe is making a call for applications for suitably qualified individuals to be part of a database that Plan will refer to as and when a cover for Office Assistant is required. Find below the job specifications:

1. Cleaning and maintenance duties.

• Clean office areas by emptying trash and mopping and polishing hard floor areas.
• Clean and sanitize all bathrooms by cleaning toilets/urinals, sinks, mirrors, and floors.
• Dusting necessary areas, wipe doors and windows.
• Sanitizing all touch points including but not limited to door handles, desks, tables, chairs, copiers, counters and appliances.
• Maintaining the office grounds clean with well-trimmed lawns, hedge and flowers.
• Checking and reporting any needed maintenance for the office.

2. Management of supplies

• Managing and refilling kitchen supplies ensuring there is sufficient supplies all times.
• Stocking bathrooms with appropriate items: toilet paper, paper towels, soap.

3. Security of Offices

• Securely locking up the office doors and windows at the end of the day and opening up offices for access by staff to ensure there is reduced risk of losing organization assets and resources.
• Reporting any theft, breakages or missing items to the Administration Officer within 24 hours.

4. General Administrative work

• Preparing the meeting room, arrange and set meeting requirements.
• Performing office duties which include photocopying documents and preparing staff tea and other administrative support duties.
• Assisting CO drivers with town driving duties if required to do so by CO Administration Coordinator.

5. Safeguarding, Gender Equality & Inclusion

• Ensuring that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.

  Knowledge

• A minimum of 5 ‘Ordinary’ level qualifications including English Language

• 3 or more years experience on a similar role

• Having a Class 3 or 4 driver’s license is an added advantage

  Skills

• Committed, honest and sincere.

• Excellent communication skills
• Ability to work with minimum supervision.
• Time consciousness.

• Ability to work under pressure and maintain high levels of confidence.

  Behaviours

• Relates to people in a friendly, open and accepting manner

• Tidy

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organization for all children, girls & young people.

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

1. We empower our staff to give their best and develop their potential.
2. We respect all people, appreciate differences and challenge equality in our programs and our workplace.
3. We support children, girls and young people to increase their confidence and change their own lives.

Interested candidates who meet the above requirements are required to submit their curriculum vitae & cover letter outlining their suitability for the position. A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

This position is open to Zimbabwean nationals

Location: Harare

Type of role: Fixed Term Contract

Closing Date: 18 April 2024

Please note that Plan International will never send unsolicited emails requesting payment from candidates.