Office Assistant

Contract

This is a G-3 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 3 years of experience, depending on education. More about G-3 contracts.

OBJECTIVES OF THE PROGRAMME

To provide accounting policy guidance and income/award and budgetary management and support across the SEA Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding and advise budget centers on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level.

DESCRIPTION OF DUTIES

Under the overall guidance of the Budget and Finance Officer (BFO) and direct supervision of National Professional Officer, Finance, the incumbent performs a range of standardized tasks to support Finance functions such as:

1. Main tasks of the position specifically related to Staff Health Insurance (SHI):

a. Handling all incoming mail & medical claims of the SHI sub-unit. Routing to concerned team members after entering in respective e-logs maintained, namely SHI claims, Hospital bills, etc.

b. Photocopying/scanning of medical claims/bills for all categories of participant in medical plan(s), i.e. LTS, ST staff, retirees, surviving spouses including participating dependents, and tasks in respect of other capacities, namely Consultants, SSAs, JPPs and Interns.

c. Review simple claims, coding and input in the HIIS maintaining integrity and accuracy of claims.

d. Maintaining the archives/filing system(s) including electronic filing system on the SHI shared drive.

e. Collecting and distributing documents of the SHI sub-unit.

f. Retrieval of claims/files in the SHI sub-unit.

2. Fill in the absence(s) of staff in SHI sub-unit.

3. Perform any other related task as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of Secondary school education Desirable: Training in computer applications including excel. Knowledge of simple accounting.

Experience

Essential: At least two years' experience in secretarial/clerical/administrative work Desirable: Experience in WHO, other international organization or a UN Agency would be an advantage

Skills

- A good understanding of WHO procedures;- Understanding of WHO automated accounting system (GSM) and accounting principles in general would be an asset; - Knowledge of entering and retrieving data in simple Excel spreadsheets would be desirable.

Other skills (eg. IT): Knowledge of use of modern office automation equipment, namely, Multi-function devices and working knowledge of GSM is desirable.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 496,317 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.