Office Assistant

Contract

This is a No grade contract. More about No grade contracts.

ORGANIZATIONAL SETTING

Malaria Team, WHO Myanmar has been supporting in planning and implementing malaria control/elimination programme. Malaria control programme embarked to malaria elimination in 2016 with the aim to to eliminate P. falciparum malaria by 2023 and all human malaria by 2030. WHO is implementing donor funds through supporting field staff to the national programme at various locations.

There are vacancies for Office Assistants (OA) in Nay Pyi Taw. The OA will be supported by extrabudgetary sources. The incumbents will work under the direct supervision of Scientist (Malaria Control) and overall guidance of the WHO Representative to Myanmar, and in close collaboration with the programme to perform the following tasks mentioned in the section below. The positions are initially for one-year 2022. The extension for 2023 is contingent to performance and successful acquisition of funds beyond 2022.

MAJOR DUTIES AND RESPONSIBILITIES

Under direct supervision of Scientist (Malaria Control) and general guidance by WHO Representative to Myanmar the incumbent will work with officials to perform the following tasks:

Overall support

• Provide secretarial day to day support to the WHO National Malaria Project Coordinator and Central Elimination Coordinator and Data Assistant.
• Provide secretariat support to conduct of WHO trainings, meetings and workshops to be organized at central level.
• Laise with event venue for management of the WHO workshops.
• Laise with support staff in Yangon to track record of claims from other field staff.
• Participate in coordination meetings at WHO in Yangon
• Submit monthly activity report to WHO Malaria Unit.
• Perform other related duties as assigned by the supervisor.

Coordination and reporting

• The incumbent will closely coordinate with WHO Scientist (Malaria Control) to receive timely technical guidance to support the National Malaria Control Programme.
• The incumbent will submit a monthly work and travel plan and activity report to WHO Scientist (Malaria Control).
• Submit monthly activity report and quarterly assignment report to WHO Malaria Unit. The report shall be in a format and substance that will be outlined by WHO Malaria Unit.
• Perform other related duties as assigned by the supervisor.

WORK RELATIONS AND PARTNERSHIPS

The malaria team is working closely with programme and other partners supporting malaria control and elimination activities. The incumbent is expected to have working skills in a team and communication skills to manage the partnership. Most importantly the incumbent needs to work closely with the WHO team members, National and other Field Project Coordinators, Data Assistants and officials.

IMPACT OF FUNCTIONS

The function plays a key role with respect to the clients served through the delivery of technical support on procurement and supply chain management and reporting in a collaborative approach.

QUALIFICATIONS

EDUCATIONAL BACKGROUND

Essential: Candidate must have a bachelor’s degree with three years of relevant experience and must have undergone basic computer training.

Desirable: Advance Training on Microsoft Office.

PROFESSIONAL EXPERIENCE AND KNOWLEDGE

• At least 3 years’ experience as office assistant, preferable in health sector.
• Knowledge and skill on computer, email/internet, fax. Typing in Burmese.
• Must have good computer skills including knowledge on use of MS Office especially MS Excel, MS PowerPoint.
• Able and willing to travel to remote areas where activities supported by projects.

LANGUAGE SKILLS

Able to communicate in English and excellent knowledge of Myanmar.

COMPETENCIES

• Communicating in a credible and effective way
• Producing results
• Knowing and managing yourself
• Teamwork

ADDITIONAL INFORMATION:

• This Vacancy Notice may be used to fill similar positions at the same level.
• Only candidates under serious consideration will be contacted.

• A written test and interviews will be used as a form of screening

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.