ODM Associate

Overview

Assist in data management for UNHCR operations

You have:

• 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
• Knowledge of English and UN working language of the duty station if not English.
• Essential certification in Information Technology Data Management.
• Bachelor of Arts (BA): Demography, Bachelor of Arts (BA): Social Science, Bachelor of Arts (BA): Statistics, Bachelor of Science (BS): Data Processing, Bachelor of Science (BS): Information Technology.
• Essential skills in database management, UNHCR's programmes, and computer literacy.

Hardship Level (not applicable for home-based)

A (least hardship)Family Type (not applicable for home-based)

FamilyStaff Member / Affiliate Type

UNOPS LICA6Target Start Date

2024-10-01Deadline for Applications

September 30, 2024Terms of Reference

The Data Management Associate assists in the collection, analysis and dissemination of information on forcibly displaced and stateless people, in close collaboration and coordination with Protection and Programme teams. The incumbent is responsible for supporting the use, maintenance and technical support of databases used in the Operation, and operationalizing UNHCR data standards. S/he supports the Protection Team in operationalizing protection monitoring systems, and the Programme Team and UNHCR’s implementing partners in the choice of indicators for monitoring to be included in sub-agreements. Under the direct supervision of the Senior Protection Officer, the Data Management Associate will undertake the following tasks: • Manage the use, maintenance and technical support of databases used in the Operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports. • Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management. • Compile, aggregate and analyze data and information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data. • Provide training, as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management. • Support registration activities including ProGres (and other PRIMES tools used) technical support, on-site assistance, development and maintenance of related SOPs. • Support and leverage geographic data for map production and use in geographic information systems. • Archive and backup database systems; ensure security of databases; perform database administrator functions. • Assist in development of new applications/databases needed by the UNHCR Offices/Units in area of responsibilities in order to perform their tasks smoothly. • Ensure that the clients' databases are up-to-date by identifying and keeping what is relevant and accurate in an accessible manner. • May be required to support voluntary repatriation activities including reconciliation of VolRep data from country of asylum and encashment centers, verification of Voluntary Repatriation Forms and coordination with VolRep Centers on information issues. • Develop forms and tools for data collection and analysis. • Support the operation in the analysis of processed data and information and perform data quality and consistency control. • Share UNHCR data with partner agencies and maintain portal data and information in line with agreed frequencies, standards and data-sharing agreements. • Have access to relevant data and records.

• Perform other related duties as required.Standard Job Description

Data Management Associate

Organizational Setting and Work Relationships The Data Management Associate is normally supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works quite independently with an oversight from the supervisor. S/he may directly supervise some support staff. Contracts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR

's core values of professionalism, integrity and respect for diversity.

Duties - Manage the use, maintenance and technical support of databases used in the Operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports. - Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management. - Provide training, as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management. - May be required to coordinate with the GIS colleagues to ensure that data collection is compatible with GIS. - Archive and backup database systems; ensure security of databases; perform database administrator functions. - Assist in development of new applications/databases needed by the UNHCR Offices/Units in area of responsibilities in order to perform their tasks smoothly. - Ensure that the clients' databases are up-to-date by identifying and keeping what is relevant and accurate in an accessible manner. - May be required to support registration activities including ProGres technical support and on-site assistance. - May be required to support voluntary repatriation activities including reconciliation of VolRep data from country of asylum and encashment centers, verification of Voluntary Repatriation Forms (VRFs) and coordination with VolRep Centers (VRCs) on information issues. - Develop forms and tools for data collection and analysis. - Have access to relevant data and records.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). - Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education Not applicable.

Certificates and/or Licenses Information Technology Data Management (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience Essential Not specified.

Desirable Not specified.

Functional Skills DM-Database Management PG-UNHCR's Programmes DM-ArcGIS (Geographic Information System) TR-Training - Virtual and face to face IT-Computer Literacy (Functional Skills marked with an asterisk* are essential)

Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Required Languages

English,

Russian,

Desired Languages

Kazakh,

,

Additional Qualifications

Skills

DM-ArcGIS (Geographic Information System), DM-Database Management, IT-Computer Literacy, PG-UNHCR's Programmes, TR-Training - Virtual and face to faceEducation

Bachelor of Arts (BA): Demography, Bachelor of Arts (BA): Social Science, Bachelor of Arts (BA): Statistics, Bachelor of Science (BS): Data Processing, Bachelor of Science (BS): Information TechnologyCertifications

Data Management - Other, Information Technology - OtherWork Experience

Data ManagementOther information

written test and one of listed areas of education will applyThis position doesn't require a functional clearance Home-Based

No

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unhcr.org