NPO (Administration & Finance – Field Services), NO-A

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Application deadline 1 year ago: Tuesday 7 Mar 2023 at 22:59 UTC

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Contract

This is a NO-A contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 1 years of experience, depending on education.

Salary

The salary for this job should be more than 1,636 USD.

Salary for a NO-A contract in India

The salary of a NO-A depends on the duty station. The minimum salary there is 136,415 INR (~1,636 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

More about NO-A contracts.

OBJECTIVES OF THE PROGRAMME

To deliver WHO core functions at the country level, with particular focus of the Organization‘s direction and coordinating role in public health. Within this framework, the WHO India Country Office collaborates with the Government of India and relevant stakeholders to actively support the development and implementation of national health policies, strategies and plans aiming at promoting access to and utilization of affordable and quality health services and improving the financial protection against health-related risks.

The objective of the Administrative Unit is to facilitate programme delivery by providing timely operational support for delivery of the National Public Health Surveillance Project (NPSP), including all aspects of administrative and financial management, with a strong focus on human resource management, and procurement, logistics, travel, building management, safety and security of staff, GSM operations, telecommunication, protocols. Further, to provide guidance, information and practices which lead to full compliance and accountability with the Organization’s established rules and regulations.

UNDERLYING VALUES AND CORE FUNCTIONS OF WHO

WHO’s mandate revolves around six (6) leadership priorities specifying (i) advancing universal health coverage (ii) health related sustainable development goals (iii) addressing the challenge of non-communicable diseases and mental health, violence and injuries and disabilities (iv) implementing the provisions of the International Health Regulations (2005) (v) increasing access to quality, safe, efficacious and affordable medical products (vi) addressing the social, economic and environmental determinants of health.

The South – East Asia Region (SEAR) of WHO is made up of 11 countries, with over 1.8 billion people, with India’s population of 1.3 billion. All the Member States of WHO/SEAR (Bangladesh, India, Bhutan, Myanmar, Sri Lanka, Nepal, Indonesia, Maldives, Timor Leste, Democratic People’s Republic of Korea, Thailand), share the common value of the highest attainable standard of health as a fundamental human right. All of WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation.

MISSION OF THE WHO COUNTRY OFFICE FOR INDIA

The mission of the WHO Country Office is to support India in (i) developing and sustaining its own health policies, health systems and public health programmes; (ii) working to prevent and overcome threats to health; (iii) anticipating future challenges; and (iv) advocating public health.

DESCRIPTION OF DUTIES

Under the managerial oversight of Administrative Officer (AO) and direct supervision of the Regional Team Leader, the incumbent performs the following duties:

1. Maintaining a respectful workplace

  • Plan, implement and monitor a clearly defined HR strategy to maintain a workplace free of discrimination, bullying and harassment. Ensuring that internal systems, policies, and procedures are applied consistently and fairly, in compliance with WHO’s Code of Conduct, implementation of relevant policies, and conducting regular training for all staff.

2. Managing administrative services

  • Guides and supervises staff in delivering a full range of administrative services to support human resource management, budget and finance, procurement, travel, building management, security of office premises and staff safety, telecommunications, information technology, and asset management.
  • Ensures regular analysis and reporting of all administration functions, to enable comprehensive support of technical programmes in adherence with WHO policies, rules and regulations.

3. Human Resources Management (HRM)

  • Oversees the implementation of Human Resources programmes, workforce planning, selection and recruitment, policies and staff development. Identifies opportunities for improving services, and effectively resolving issues.
  • In consultation with the supervisors, develops and monitors an annual budget supporting Human Resources services and contractual agreements.
  • Provides guidance for Human Resources strategic planning, in coordination and consultation with the supervisors.
  • Manages the preparation and maintenance of reports as are necessary to carry out the functions of the unit. Prepares periodic reports for management, to track strategic goals progress.
  • Ensure compliance and review of ePMDS for all regional personnel, also identify inconsistencies in a timely manner to appropriate authorities.
  • Participates in management, and staff meetings and other forums and seminars.

4. Financial planning and budgeting

  • Forecast fund requirements of the assigned region and ensure optimum funds utilization through effective management of imprest accounts (including liaising with banks) and regular and timely updating of all unit cash books.
  • Compile, prepare and analyze the regional unit budgets, and undertake necessary corrective measures in coordination with the Delhi Budget and Finance Team.
  • Undertake field visits to the unit offices as required and perform compliance checks to ensure adherence to Administration and Finance (A&F) guidelines.
  • Support the Quality Assurance Review (QAR) teams and follow up on recommendations with respective units to ensure timely closure of QAR findings.
  • Randomly check cash books using judgment-sampling techniques focusing on critical transactions to ensure compliance with A&F guidelines.
  • Conduct A&F trainings for field personnel in coordination with Delhi Office, to strengthen internal controls and compliance at the field level.
  • Ensure propriety and adherence to established internal controls as regards to financial resources and promptly report any suspected fraud or misappropriation to senior management.

5. Coordinating operations

  • Ensure maintenance of essential infrastructure i.e. logistics, fleet management, IT systems and equipment, office provisions and furniture, office space (govt/leased), stationery records, and other crucial property services.
  • Ensure timely renewal of insurance policies and rental leases.
  • Perform procurement activities and ensure that an updated data base is maintained with regional vendors.
  • Ensure recording of updated inventory/fixed assets in an accurate and timely manner; perform physical verification of assets and reconciliation with inventory records as per A&F guidelines.
  • Manage field emergency interventions (flood/accident/deaths etc.) in consultation and coordination with Delhi Office, adherence to UN guidelines, and as directed by the Area Security Coordinator (ASC)/ UNDSS.
  • Plan and coordinate State or National level meetings in coordination with Delhi office.
  • Coordinate with Delhi Office to ensure timely response to any legal issues/notices/requirements in the field.

6. Undertake any other tasks/duties as assigned by the supervisor(s).

REQUIRED QUALIFICATIONS

Education

Essential: University degree in commerce/Business Administration/Human Resources, or a related field from a recognized university.

Desirable: Training in HR, accounting, finance. Advanced degree in Commerce/Administration/Human Resources.

Experience

Essential: At least one (1) year of working experience in the field regarding field operations to support the development and implementation of health programmes at national/state level in the area of poliomyelitis, epidemiology and control of communicable diseases- managing all aspects of administration: HR functions, Operations, Planning and Budget and finance, including managing or guiding personnel at field level.

Desirable: Experience of work in UN and/or other international organization.

Skills

  • Thorough knowledge of human resource management, administrative, financial and management principles and practices.
  • Proven experience in project planning.
  • Demonstrated ability to act independently and exercise sound judgement.
  • Ability to represent the Organization in dealing with Government, UN agencies and other development partners.
  • Ability to work under pressure.
  • Strong interpersonal, verbal and written communication skills.
  • Ability to use MS office and programe planning software.
  • Knowledge of WHO /UN agencies programmes and practices will be an advantage.

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Building and promoting partnerships across the organization and beyond
  • Producing Results
  • Creating an empowering and motivating environment

Use of Language Skills

Essential: Expert knowledge of written and spoken English and knowledge of Hindi.

REMUNERATION

Remuneration comprises an annual base salary starting at INR 1,781,669 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice will be used to fill three (3) positions, at NO-A level, in two regions of the National Public Health Surveillance Project located at (1) Lucknow - Uttar Pradesh; (2) Lucknow - Uttar Pradesh; (3) Pune - Central.
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • For information on WHO's operations please visit: http://www.who.int.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
Added 1 year ago - Updated 1 year ago - Source: who.int