National Supply Chain Officer

Internship Entry Logistics & Procurement

Overview

Provide technical and operational support for supply chain function

You have:

• Master’s degree in supply chain management, logistics, operations management, engineering or related field from an accredited institution.
• University degree in the above fields with two years of relevant professional experience.
• Experience in Procurement and contract management, Asset management, Vendor management.
• Experience with computerized accounting systems including SAP, and usage of office software packages (MS Word, Excel).
• Strong analytical, planning and people management skills.
• Fluency in English is required (oral and written).
• Prior work experience with international humanitarian organizations in a multi-cultural setting is an advantage.

Contract

This is a NO-A contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 1 years of experience, depending on education. More about NO-A contracts.

Context

Under the overall guidance of the Senior Resource Management Officer (SRMO) and the direct supervision of the Supply Chain Officer, the incumbent will be responsible and accountable for providing technical and operational supporting the Supply Chain function of IOM in Ghana, in accordance with the Organization’s regulations and procedures

Qualifications

Education

• Master’s degree in supply chain management, logistics, operations management, engineering or a related field from an accredited academic institution; or

• University degree in the above fields with two years of relevant professional experience

  Accredited Universities are those listed in the UNESCO World Higher Education Database.

  Experience

• Experience in Procurement and contract management, Asset management, Vendor management, administrative, financial and internal control procedures.

• Experience in computerized accounting systems including SAP/FIORI/SAP, the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis;
• Experience supervising the development and implementation of administrative control procedures.
• Strong analytical, planning and people management skills.
• Ability to prepare clear and concise reports.
• Excellent communication skills.
• Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking.
• Ability to supervise staff and coordinate activities, to lead and coach individuals, and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics; and,

• Excellent level of computer literacy and good knowledge of WAVE is an advantage.

  Languages

• IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

  For this position, fluency in English is required (oral and written).

  Required Competencies

  IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

  Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

  Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

  Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

  Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

   For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Responsibilities

1. Monitor the work of Procurement and Logistics Assistants adhering to IOM policies and procedures and all supply chain management related tasks and activities, planning and timely delivery of goods and services in accordance with the mission’s program needs.
2. Review procurement and logistics requests, evaluate service providers, and assess information regarding vendor’s performance in terms of quality, prices, and timely delivery of goods/services in accordance with IOM policy.
3. Evaluate existing vendors, recommend alternative supply resources, and set up long term agreements for recurring procurement needs, conduct market research to keep update on local market trends and developments.
4. Conduct monthly review of procurement reports, investigate errors and delays, if any, and follow-up actions from relevant staff to close pending items.
5. Check and review the quotations, bid analysis; analyze the offers verifying they meet the specified requirements; support the evaluation and selection of suppliers, and confirm terms of payment; review purchase orders while monitoring receipt of authorization in line with the CO’s delegation of authority (DOA) matrix.
6. Provide technical guidance to the program management in preparing and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programs/projects. Facilitate bidding processes to promote fairness, transparently and compliance with the existing procurement rules and regulations.
7. Review the quarterly and annual physical inventory of assets in all offices as coordinated by the Asset Controller, and based on the results of the inventory, assist the Resources Management Officer in providing the appropriate recommendation and action.
8. Provide suggestions and technical guidance to improve internal control mechanisms for Supply Chain Management process to safeguard the Organization's assets and prevent fraud while ensuring that country-specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.
9. Provide training and technical guidance to the SCM[NC1] staff and other relevant staff of CO, with respect to the related policies, rules, and regulations.
10. Participate and engage actively in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.
11. Perform such other duties as may be assigned.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: iom.int