National Project Personnel - Project Assistant

Organizational Setting

FAO Ukraine is a project management Office headed by the Regional Programme Leader, under operational responsibility of the Regional Office for Europe and Central Asia, contributing to the development of national policies, programmes and projects to achieve food security and to reduce malnutrition, develop the agricultural, fisheries and forestry sectors, and the sustainable use of environmental and natural resources.

Reporting Lines

The Project Assistant reports to the Head of FAO Office in Ukraine (FAOUA) and works under direct supervision of the Head of Field Office in Kramatorsk, and in coordination with relevant units.

Tasks and responsibilities

• Support the project’s implementation in line workplans, M&E framework and communication requirements.
• Contribute to the analysis of technical-related issues for the development, implementation and evaluation of the project.
• Gather information to support drafting key project’ documents and initiate the preparation of progress reports.
• Timely initiate the draft and preparation of Letters of Agreements.
• Monitor contractual obligations and reporting of service providers.
• Timely contribute to the maintenance of the procurement plan.
• Support identifying issues arising from cooperating partners and respond appropriately or escalate to management as applicable.
• Provide contents to the communication team in accordance with the project’s communication plan.
• Organize the Project related meetings as well as seminars, trainings, workshops or other.
• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to effective and timely management of resources.
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
• Conduct site visits and organize meetings with key partners and stakeholders upon needs.
• Perform any other duties as required by FAO.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in Business Administration, Economics, Finance, Social sciences, etc.
• Three years of relevant experience in administrative and office support work.
• Language skills: Working knowledge (Level C) of English; fluency in Russian and Ukrainian
• IT Skills: Good knowledge of MS Office applications, Internet and office technology equipment. Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in an appropriate format.
• National of Ukraine.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Good knowledge of communication and documentation standards
• Good knowledge of corporate computerized financial / travel / Human Resources systems and administrative procedures and policies
• Good knowledge of the organizational structure

Selection Criteria

• Candidates to be called for interviews will be screened against the Minimum Requirements.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/