National Project Personnel - Procurement Specialist

Overview

Manage procurement processes and ensure compliance with FAO procedures.

You have:

• University degree in finance/Business Administration or relevant field
• Minimum of 5 years of experience in related function
• Working knowledge of English
• National of Lesotho

Organizational Setting

This position is located in FAO Representation to Lesotho, based in Maseru. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural , fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

The Procurement Specialist will work under the overall guidance of the FAO Representative in Lesotho, the direct supervision of the Assistant FAO Representative (Administration) and in close coordination with concerned FAO colleagues.

Technical Focus

The Procurement Specialist develops and maintain processes on the tenders, Letter of Agreements, and other procurement functions, ensuring compliance with FAO rules and procedures.

Tasks and responsibilities

• Draft request for quotations, invitation to bids, request for procurement for goods, works and services and any correspondence and notes for the file related thereto as appropriate for review
• Draft service contracts following the conclusion the tender process.
• Assist in the identification of new local and international sources of supplies / services
• Assist in maintaining the filing system concerning the procurement function
• Assist in proper record-keeping of procurement activities in the Procurement Database and the Contracts Database
• Attend, whenever required, Tender Opening Panel and Local Procurement Committee meetings; preparing and editing Tender Opening and Local Procurement Committee (LPC) minutes;
• Draft required LPC submissions for approval by the FAOR
• Undertake commercial evaluation of offers and prepare commercial evaluation summaries/tables
• Follow up on all correspondence under procurement activities of FAO-Lesotho
• Follow up and report regularly on the progress of procurement activities
• Assist in the preparation of the consolidated annual procurement plan of FAO-Lesotho
• Assist in the prompt and timely customs clearance of goods and shipments for any FAO-Lesotho projects in order to ensure safe arrival of these consignments to their final destinations
• Undertake field missions to relief area to ensure safe delivery and storage of delivered Agricultural Inputs and works/services
• Follow up on estimated costs in relation to procurement matters in liaison with operations and finance
• Issue timely Purchase Orders, Services Orders or Service Contracts as required
• Follow up the timely receipt of invoices for payment from suppliers after the delivery of goods and services and onward submission of the invoices to AP Services after receipt in the GRMS accounting module
• In consultation with Requesters, ensure that report of performance evaluation of vendors is kept on file
• Raise MS701 POs as requested by operations who are the MS701 business owners
• Perform any other related duties as assigned

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in finance/ Business Administration or relevant field
• Minimum of 5 years of experience in related function.
• Working knowledge of English
• National of Lesotho.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Knowledge of United Nations and International Organizations’ administrative policies and procedures.
• Good knowledge of common administrative and financial rules and regulations
• Good knowledge of communication and documentation standards
• Knowledge and understanding of sourcing within the procurement function.
• Strong research skills, ability to conduct benchmarking analysis in support of vendor identification, selection and performance management.
• Display initiative and take responsibility for achieving agreed outputs within set deadlines and closely follow-up until successful outputs are achieved.
• Continue to seek new, innovative and improved methods and systems for accomplishing the work assigned.
• Identify and recommend remedial measures to address problems in systems design or implementation

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: fao.org