National Project Personnel – Logistics Specialist

Organizational Setting

FAO's office for Yemen is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing countrywide food, agriculture and rural development priorities under Yemen. It develops and maintains relations with the relevant Ministries at country level. This position is based in FAO Representation in Sanaa, Yemen. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

The Logistics Specialist will be under the overall supervision the FAO Representative in Yemen, general supervision of Operations Officer and work closely with other FAO Yemen Units.

Technical Focus

Coordinate logistical operations to ensure timely and efficient delivery of the FAO Yemen programme.

Tasks and responsibilities

• Coordinate and liaise with internal and external stakeholders to support logistics operations management and strengthen partnerships on the humanitarian supply chain;
• In coordination with concerned colleagues, arrange for efficient and cost-effective transport of agricultural items and timely dispatch of items to final destinations as per agreed scheduled plan;
• Arrange all required documentation from Customs for items entering Yemen and ensure speedy customs clearance of all projects shipments to FAO Yemen;
• Prepare transport/service contracts for suppliers and follow up on the deliveries to end-users;
• Support with the management of the FAO warehouses, ensuring proper warehouse management including storage space conditions, and the actual storage of items;
• Ensure appropriate logistics record keeping related to all equipment manuals, maintenance schedules, way bills, inspection reports, delivery notes etc for audit purposes;
• Ensure FAO standard logistic related forms are consistently completed, and in an accurate manner including by inspection companies, transporters and vendors etc;
• Ensure smooth functioning of the office equipment and report to supervisor any malfunctions of utility service provisions;
• Act as Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery;
• Perform other related duties as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced (Masters) degree in Supply Chain Management, Logistics, Procurement or closely related field;
• At least five (5) years of relevant work experience in managing logistics, delivery operations or supply chain;
• Working knowledge (level C) of English and the Arabic language; .
• High level of computer literacy, including proficiency in the use of standard office software such as Microsoft Office and related applications.
• National of Yemen.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement.

Technical/Functional Skills

• Experience in logistics management related to time sensitive delivery of items and/or emergency preparedness and response;
• Logistics and/or supply chain experience related to the movement of agriculture and livestock related items;
• Previous warehouse management experience is highly desirable;
• Ability to identify and resolve problems quickly and pragmatically,
• Ability to organize and coordinate work - maturity, tact and high sense of responsibility, ability to work harmoniously with people of different national and cultural background;
• Previous experience with the United Nations is considered a strong asset;
• Strong professional command of Microsoft Office, in particular Word and Excel.

SELECTION CRITERIA:

• Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.