National Project Personnel - Coordination Assistant

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FAO - Food and Agriculture Organization of the United Nations

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Application deadline 1 year ago: Monday 11 Jul 2022 at 21:59 UTC

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Organizational Setting

This position is located in FAO Pakistan, based in Hyderabad. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural , fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

The following position is SB3-SC5.

Pakistan has been experiencing frequent natural disasters and non-coherent economic policies which has affected the overall economy specifically the agriculture sector and livelihood of the people. Outbreak of pandemic and locust attack has damaged agriculture crops and affected the food supply chain in Pakistan. Food and Agriculture Organization (FAO) of the United Nations supporting the Government of Pakistan at national and provincial level through different analytical policy reports on food supply chain, food forecast livestock, forestry, fisheries, and climate change management. Similarly, a web-based data management system is under development for agriculture, food security and nutrition statistics in Pakistan. Through this system, support Government of Pakistan in monitoring food prices and supply chain through live dashboards which will enable better planning and policy making.

FAO Pakistan seeks to fill a Coordination Assistant position with relevant experience & skills for contributing the SBIP/SWAT projects and team in Pakistan. This experience will provide wide scope of work as outlined below:

Reporting Lines

The incumbent will report to the FAOR, the FAO’s Sr. Land & Water Officer of the project, and liaise with SBIP Project Team:

Technical Focus

The Coordination Assistant will support the PCMU for the coordination of SBIP/SWAT project activities, stakeholder meetings, project communications, formulation, and implementation of internal and external communications and day-to-day basis coordination role for the project.

Tasks and responsibilities

• Monitoring and coordinating daily progress of SBIP/SWAT Projects. • Effective communications and administrative support to the project team • Coordinating among project partners of SBIP and SWAT Projects for ongoing activities. • Regularly coordinating with project team, project consultants and stakeholders for project activities. • Sharing relevant documentation and reports with project teams • Assisting and coordinating project schedule & implementation to meet project deadlines. • Scheduling stakeholders’ meetings and facilitating communication between the project manager and stakeholders throughout the project life cycle. • Organizing reports, invoices, contracts, and other financial files for easy access. • Writing internal communications documents, handouts, and emails, to inform team members of important notices. • Conducting regular analyses of processes and procedures and adjusting when necessary. • Establishing contact lists of collaborators and update information periodically. • Administration of travel and support to incoming/outgoing missions • Preparing agendas and takes notes at meetings and archives proceedings. • Assisting in preparation of reports and presentations and aids in budgeting process. • Maintaining effective client relationships. • Contributing to successful coordination of stakeholders and networks through support to meetings, events, and communications (managing invitations, preparing agenda points, and taking notes and minutes. • Facilitating information flow, coordination of schedule and other logistic arrangement as needed • Regulating coordination support to the ongoing operations

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University Degree in Management & Administration or any other relevant field • Minimum 03 years of related experience • Working knowledge (level C) of English • Knowledge of language used in Sindh will be an asset • National of Pakistan

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/ Functional Skills

• Basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks. • Ability to identify problems and proposes solutions. • Organizational skills • Self-development, initiative-taking and effective communication. • Ability to act as a team player and facilitate teamwork. • Effective communications and administrative skills. • Experience in the usage of computers and office software packages (MS-Office).

Selection Criteria

Candidates will be assessed against the requirements listed above.

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact: [email protected]
  • Applications received after the closing date will not be accepted
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
  • For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Added 1 year ago - Updated 1 year ago - Source: fao.org