National Project Personnel - Administrative Assistant
Provide administrative support to the ECTAD country team in Mozambique.
This opening expired 3 years ago.
Do not try to apply for this job.
Overview
Provide administrative support to the ECTAD country team in Mozambique.
You have:
- University Degree in administration or related social sciences
- Minimum of 1 year of experience in similar role
- Working knowledge (level C) of English
- Portuguese mother tongue
- National of Mozambique
Organizational Setting
Within the framework of the Food and Agriculture Organization of the United Nations (FAO) Emergency Centre for Transboundary Animal Disease Operations (ECTAD), under the policy and technical guidance of the Animal Health Officer/ECTAD Global Coordinator (NSAH), in line with programme management guidance from the Emergency and Rehabilitation Officer/ECTAD Global Programme Budget Holder (OER), the functional and administrative supervision of the FAO Representative in Mozambique, the direct supervision of the ECTAD country team leader in Mozambique, and in collaboration with ECTAD country and regional teams in Eastern Africa.
Reporting Lines
ECTAD Country Team Leader
Technical Focus
Administrative assistance
Tasks and responsibilities
To this purpose, the administrative assistant will undertake the following tasks:
• Set up and maintain files in a logical and transparent manner • Assist in the scheduling and preparation of meetings and take minutes • Assist in the preparation and reviewing of Letters : routing for clearance/approval • Assist in the preparation of plans, including travel plans, procurement plans and other relevant plans • Create and maintain HR records for all project staff including consultants • Support the procurement unit whenever necessary • Facilitate the induction of new colleagues in all administrative related matters • Organize all travel related to the project • Set up a scheme for day-to-day office running • Review the project vehicle log books and fuel consumption and make timely requests for fuel replenishment • Maintain an up-to-date record of the project´s inventory • Assist project staff in liaising with all local partners particularly Government Agencies, facilitating good communication between all staff and stakeholders of the project. • Prepare and submit procurement related documentation to the procurement panel • Use online administrative systems in support of project implementation • Perform other duties as required and requested by the CTL and other team members
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University Degree in administration or related social sciences • Minimum of 1 year of experience in similar role • Working knowledge (level C) of English; • Portuguese mother tongue; • National of Mozambique.
FAO Core Competencies
• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement
Technical/Functional skills
• Ability to work under pressure and with minimum supervision • Proficiency in MS package and other related computer applications is highly desirable • Ability to work in interdisciplinary teams and with multiple stakeholders; • Experience with UN, and other International Organizations would be an asset.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Incomplete applications will not be considered. If you need help please contact: [email protected]
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Potential interview questions
| Can you describe a time when you had to manage multiple tasks under pressure? | This question assesses your ability to handle stress and prioritize tasks effectively. | Discuss a specific instance where you successfully balanced competing demands. |
| How do you ensure clear communication among team members and stakeholders? | Effective communication is critical in administrative roles; this explores your strategies. | Pro members can see the explanation. |
| Describe your experience with organizing meetings and taking minutes. | Pro members can see the explanation. | Pro members can see the explanation. |
| What systems or tools do you use for maintaining administrative files and records? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you supported a procurement process? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
-
Updated 1 year ago
-
Source:
fao.org
Recent jobs in Maputo
12 days left
12 days left
