National Project Personnel - Administration and Finance

Organizational Setting:

FAO Mongolia works with the vision "to be a leading, credible and responsive partner in ensuring food and nutrition security of the population". The office has been coordinating projects and programmes in research, capacity building, natural resources management, technology transfer, food and agriculture policy, livestock production systems management, emergency and post crisis management, forestry information, statistics, food security and nutrition, emergency response

operations, crop production system management, and food quality and safety.

The project “SDG-Aligned Budgeting to Transform Employment in Mongolia aims to support increased employment and promotion of decent work in Mongolia. The Project plans to achieve its goal by conjoining two main streams of activities: i) enabling and promoting employability in Mongolia via direct interventions and policy improvements, and ii) improving the public finance management systems to absorb results-oriented, effective and evidence-based policies and budget initiatives in employment and labour sectors.

Reporting Lines:

Under the overall supervision of the FAO Representative in Mongolia, direct supervision of the National Project Manager, the technical supervision of the lead technical officer and in close liaison with the Assistant FAO Representative and communication, operational and admin staff of the FAO Mongolia, the incumbent will be in charge of daily implementation, management, administration and technical supervision of the project (FAO Component).

Technical Focus:

UN-FAO is responsible for implementing a part of the SDG budgeting project with a focus on employment promotion and aims at Undertaking selected pilots with scope for scaling-up, with large-scale potential for youth employment and training, especially in rural areas. The experience of pilots will contribute to effective public-private partnership models, building evidence, establishing lessons, and policy development, better informing national programs, apart from expanding opportunities and worker productivity. It will be implemented in close coordination with the Ministry of Food, Agriculture and Light Industry.

Tasks and responsibilities:

• Manage staff and day-to-day activities of the project related to the management and implementation of the project, including recruitment, procurement, monitoring and evaluation, financial management, progress and financial reporting
• Liaise actively with the ILO, UNDP, EU, and other related agencies to ensure the effective implementation of the project including reporting as per the requirement of the by the Government and FAO
• Participate in meetings, take meeting minutes and document them in daily actions list.
• Carry out project related administrative work including drafting/reviewing ToRs of project personnel for further technical and operational clearance
• Provide assistance and advice to the project team and staff in the field on FAO administrative procedures including communication, filing and work flow activities
• Provide logistical and travel arrangements for the project including processing local travel requests and following-up on Back to Office Report and Travel Expense Claims
• Maintain project asset/inventory in good working conditions and keeps accurate records regarding custodianship, location, physical verification and year-end inventory stock take, etc. and dispose them in due time
• Manage official correspondence and related interpretation/translation services as needed
• Monitor out posted petty cash expenditures and any other works as requested by FAO
• Any other works within technical competence as may be requested by FAO.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• At least undergraduate degree in management, business administration, accounting or a related field and/or professional certification and extensive related experience
• A minimum of five years of working experience in one of the above fields
• National of Mongolia.

FAO Core Competencies

• Results Focus
• Teamwork:
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Experience managing the administration, finances and procurements of large projects
• Excellent communication skills in English and Mongolian
• Excellent planning and organizing skills, accurate with attention to detail
• Able to work as part of a multinational team
• Experience in the UN system is an asset
• In-depth knowledge of programme and project management is considered a strong asset;
• High computer literacy in MS Office (Word, Excel, Access, Powerpoint, Outlook etc);
• Demonstrated ability to process complex data and analyse information as the basis for professional mastery of subject matter;
• Teamwork and strong soft skills including interpersonal, ethical, listening and communication skills, proactive, problem solving, self-organizing, planning, setting priorities and efficient use of time;

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/