National Project and Administration Assistant
Assist in procurement operations and administrative tasks.
This opening expired 1 year ago.
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Overview
Assist in procurement operations and administrative tasks.
You have:
- University degree in business administration or any other related field.
- At least four years of relevant experience in administrative work, UN experience is an asset.
- Working knowledge of English and Arabic.
- Iraqi National.
Organizational Setting
The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. FAO goal is to achieve food security for all and make sure that people have regular access to enough high-quality food to lead active, healthy lives while preserving the planet’s resources and reducing the environmental impact. FAO in Iraq is working towards climate-resilient and low-emission agrifood systems while taking into consideration all agricultural sectors, related value chains and ecosystems in a holistic way and recognizing the importance of a balance between the economic, social and environmental dimensions of sustainable development. Additionally, to respond to the challenges related to water scarcity, FAO is and will work to enhance the climate resilience of farming communities in Southern Iraq by increasing and stabilizing water availability at the farm gate; optimizing agriculture and water productivity; and reducing the adaptation deficit of farming communities via specific and tailored trainings and capacity development processes
Reporting Lines
Under the overall supervision of the FAO Representative, the National Project and Administration Assistant reports to the International Finance Specialist and work in coordination with the established procurement team. Work is performed largely autonomously, expressing initiative and independent judgment. Supervision received is focused on the quality of work outputs and is facilitating service delivery.
Technical Focus
The National Project and Administration Assistant assists in day-to-day procurement operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices. He/ she provides procedural guidance to clients and staff across the Organization regarding procurement rules and procedures.
Tasks and responsibilities
• Maintain financial records and monitoring systems for the office in Basra; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports; manage the Country Office petty cash; • Support the preparation of LoAs for internal clearance to engage different service providers for the assigned project; • Prepare correspondence of administrative and financial nature, and maintain a filing system of administrative and financial documents. • Maintain local (Basra) inventory records with responsibility for proper recording of assets, their maintenance and safeguard. • Assist logistically the Project team in organizing meetings, trainings, seminars, committees, and events; • Attend meetings as required and prepare minutes; • Provide assistance in protocol related matters, as required; • Maintain relevant information and databases on trainings, workshops, missions and seminars; • Support the office administrative and logistical actions, including providing to the procurement unit and requestor the necessary documents to initiate processes supporting in registering vendors; verifying and receiving items; • Performing any other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in business administration or any other related field. • At least four years of relevant experience in administrative, UN experience is an asset. • Working knowledge of English and Arabic. • Iraqi National.
FAO Core Competencies
• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Potential interview questions
| Can you describe a time when you had to manage multiple tasks simultaneously? | This question assesses your ability to prioritize and manage time effectively. | Provide an example of how you organized tasks and met deadlines. |
| Tell us about a situation where you had to deal with a challenging team member. | The interviewer wants to evaluate your conflict resolution skills. | Pro members can see the explanation. |
| How do you ensure accuracy in financial records you maintain? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe an experience where you improved a process in your past job. | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use for effective communication in a team environment? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
fao.org
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