National Professional Officer (Procurement)

Contract

This is a NO-B contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 2 years of experience, depending on education.

Salary

The salary for this job should be more than 2,255 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The WHO Global Service Centre (GSC) provides administrative services to all staff and all WHO Offices worldwide in respect of human resources, payroll, procurement, accounts payable and support of specific corporate IT applications. The aim of the Centre is to serve as the global processing platform for the swift and reliable delivery of a comprehensive array of products and services covering all of these fields. The Global Procurement and Logistics unit (GPL) of the Global Service Centre provides order processing services to all WHO Offices worldwide in respect of procurement and logistics management of both goods and services.

Working under Outcome 4.3 of GPW 13 (Improved financial, human, administrative resources management towards transparency, efficient use of resources and effective delivery of results), the Department of Supply aims to ensure high-quality, consistent and responsive supply services through a collaborative approach to procurement hence supporting an efficient delivery of WHO programmes.The Supply Department has a responsibility for developing supply policies and processes applicable worldwide for sourcing, contracting, purchasing , shipping goods globally and for supporting the procurement of services.

DESCRIPTION OF DUTIES

Reporting to the Team lead of the Global Processing Team (National Professional Officer, NOC) in SUP/GPL, the position manages one of the teams of procurement assistants, responsible for operation to process Goods and Services procurement requisitions from different WHO offices and partner organizations in compliance with WHO procurement rules and regulations. The incumbent takes numerous decisions daily affecting directly the running and performance of the team. He/she receives, distributes and manages the workload within the team and should ensure an equitable workload among the team members, including him/herself, in an independent manner but seeking guidance from supervisor as and when necessary. The incumbent liaises on common issues with the supervisor and other colleagues in the Supply Department, and Procurement focal points as well as requestors in Headquarters, regional offices or country offices and partner organizations. The incumbent is available to advise all staff on related issues and outside the Organization: contractors, suppliers, service providers, forwarding companies, customs officials, and counterparts in other International Organizations.

The incumbent manages and coordinates the activities of the Global Processing team and reports to the Team lead of the Global Processing Team (National Professional Officer, NOC). His/her duties include:

1. Managing a team by planning, coordinating and overseeing the execution of service provision covering the transactional aspects of procurement and logistics management.

- Regularly reviewing procedures and performance statistics of the team and the individual staff within it, with an aim to continuously providing a high level of services to clients.

- Analysing and reporting on all aspects of relevant performance information.

2. Optimizing staff performance through motivation, work load management, work flow improvement and the creation of a professional transaction processing environment in order to provide service-oriented, responsive and reliable delivery of services.

3. Preparing strategic and operation proposals to maintain and improve the efficiency, effectiveness and economic level of services provided by the team.

4. Ensuring the staff within the team receive the required relevant training to complete their functions. Informing the team of any standards, best practices or guidelines they should apply in carrying out their functions and ensure that the staff are up-to-date on the latest versions of the same.

5. Facilitating the implementation of policy changes and participating in the analysis and implementation of supporting tools.

6. Establishing and maintaining good relations with suppliers, shipping brokers or agents, as well as with staff in GSC, Headquarters, regional offices or country offices and partner organizations.

7. Performing other duties as required.

REQUIRED QUALIFICATIONS

Education

Essential:

- First level university degree in procurement, business or public administration or similar field from an accredited/recognized institution. Desirable:

- An advanced university degree or professional qualification in procurement from an accredited/recognized institution.

- Certified training in procurement (CIPS or equivalent).

Experience

Essential:

- A minimum of two years' experience in procurement operations in a supervisory and/or project leading role within a large company, preferably at the international level. Desirable:

- Experience using Enterprise Resource Planning Oracle systems or similar packages.

- Previous experience in procurement or logistics areas in WHO or UN agency.

- Experience in a shared services centre.

Skills

Essential:

- Excellent knowledge of procurement processes.

- Demonstrated ability to act independently and exercise sound judgment.

- Ability to work closely in harmony with international officials at all levels.

- Ability to work as a leader as well as member of a team.

- Ability to work under pressure.

- Demonstrated customer focus service orientation skills.

Desirable:

- Thorough knowledge of administrative, financial and management principles and practices.

- Working knowledge of UN procurement principles and practices.

- Proven skills in project planning.

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Ensuring the effective use of resources
5. Creating an empowering and motivating environment

Use of Language Skills

Essential:

- Expert knowledge of English. Desirable:

- Intermediate knowledge of Other UN Language(s).

REMUNERATION

Remuneration comprises an annual base salary starting at MYR 126,861 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level including those of a temporary nature.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.