National Professional Officer (Procurement)

Contract

This is a NO-C contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 2,812 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The Department of Supply (SUP) aims to ensure high-quality, consistent and responsive supply services through a collaborative approach to procurement hence supporting an efficient delivery of WHO programmes. The WHO Global Service Centre (GSC) provides administrative services to all staff and all WHO Offices worldwide in respect of human resources, payroll, procurement, accounts payable and support of specific corporate IT applications. The aim of the Centre is to serve as the global processing platform for the swift and reliable delivery of a comprehensive array of products and services covering all these fields. The Global Procurement and Logistics unit (GPL) provides order processing services to all WHO Offices worldwide in respect of procurement and logistics management.

DESCRIPTION OF DUTIES

Reporting to the Unit Head GPL, the position manages the purchasing processing team. The incumbent is responsible for operations to process goods and services procurement requisitions from different WHO offices and partner organizations in compliance with WHO procurement rules and regulations. The incumbent takes numerous decisions daily affecting directly the running and performance of the team. The incumbent liaises on common issues with the Unit Head, colleagues in the Service Centre, the Supply Department, procurement focal points, as well as requestors in Headquarters, regional offices, country offices and partner organizations. The incumbent is available to advise all staff on purchasing related issues and outside the Organization may interact with contractors, suppliers, service providers, forwarding companies, customs officials, and counterparts in other International Organizations.

The duties include the following:

1. Manage the GPL Processing Team by planning, coordinating and overseeing the execution of service provision covering the transactional aspects of goods and services procurement.

2. Optimize team performance through motivation, work load management, work flow improvements and the creation of a professional transaction processing environment in order to provide service-oriented, responsive and reliable delivery of services.

3. Prepare proposals and implement initiatives to continuously improve the quality of services provided by the team.

4. Lead and coach team members in the areas of standards, best practices and policies that apply in carrying out their functions and ensuring that the staff are up to date on the latest versions of same.

5. Develop performance indicators and analyze and report on performance information, regularly reviewing procedures and performance statistics to monitor efficiency and effectiveness of the processing service delivery.

6. Act as the focal point for purchase order processing related queries from across the WHO organization and provide solutions to issues that may arise.

7. Establish and maintain good relations with GPL teams, suppliers, staff in GSC, Headquarters, regional offices, country offices and partner organizations.

8. Other duties as required.

REQUIRED QUALIFICATIONS

Education

Essential:

- First level university degree in a procurement-related field, business or public administration or similar field from an accredited/recognized institution. Desirable:

- An advanced university degree or professional qualification in procurement from an accredited/recognized institution.

- Certified training in procurement (CIPS or equivalent).

Experience

Essential:

- At least 5 years of experience in procurement operations in a recent supervisory role within a large company or organization, preferably at the international level. Desirable:

- Advanced experience using Oracle e-business suite and/or similar ERP systems.

- Previous experience in procurement or logistics.

- Experience working in a shared services environment.

Skills

Essential:

- Excellent knowledge of procurement processes.

- Demonstrated ability to act independently and exercise sound judgment.

- Ability to work closely in harmony with international officials at all levels.

- Ability to work as a leader as well as member of a team.

- Ability to work under pressure.

- Demonstrated customer focus service orientation skills.

Desirable:

- Knowledge of purchase to pay processes.

- Knowledge of UN procurement principles and practices.

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Ensuring the effective use of resources
5. Producing results
6. Creating an empowering and motivating environment

Use of Language Skills

Essential:

- Expert knowledge of English. Desirable:

- Intermediate knowledge of Other WHO language.

REMUNERATION

Remuneration comprises an annual base salary starting at MYR 156,430 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level including those of a temporary nature.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.