National Post - Programme Assistant, SRHR
Provide administrative and logistical support to the SRHR unit.
This opening expired 1 year ago.
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Overview
Provide administrative and logistical support to the SRHR unit.
You have:
- Completed Secondary Level Education required.
- Four years of relevant experience in project/programme support.
- Fluency in oral and written English.
- Working knowledge of another UN Official Language is an asset.
- Strong interpersonal and organizational skills.
- Good knowledge of ERP systems is an asset.
- Good writing and communication skills.
- Experience in disability inclusive and gender transformative programming is an asset.
Contract
This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Programme Assistant SRHR is responsible for providing programme, administrative and logistical support to the SRHR unit.
Tasks are performed under direct supervision with clearly defined processes and limited discretion; s/he delivers quality and timely services to UNFPA colleagues in programmes support, travel, protocol and logistics (TPL) and supports the General Administration and Operations in compliance with all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to applying the rules, procedures and guidelines. The Programme Assistant SRHR also works in close collaboration with the Finance Associate to ensure effective support to the CO.
Internal contacts include the Senior Management team and technical staff of the SRHR unit and the Operations team.
You would be responsible for:
A. Supporting SRHR Programme team
- Assist with logistical arrangements for meetings, missions, workshops and events, including procurement of standard supplies and logistical coordination.
- Assist with collection of supporting documents for payments.
B. Research and Knowledge Management Sharing Support
- Assist in the archiving, filing and maintenance of up-to-date electronic mailing lists on SRHR programme matters.
- Record and distribute SRHR programme meeting minutes in a timely manner and assist the SRHR Specialist by following up on agreed actions and implementation of tasks, where appropriate.
- Provide administrative support in compiling information for progress reports.
C. General Support
- Carry out any other duties as may be required by UNFPA management.
Qualifications and Experience:
Education:
- Completed Secondary Level Education required.
- Additional training or certification in administration or office management is an asset.
Knowledge and Experience: Four years of relevant experience in project/programme support in private, national and/or international organizations including some experience in research assistance.
- Previous experience in the UN system is an advantage.
- Strong interpersonal and organizational skills.
- Computer literacy - Word, Excel, Power-point, etc.
- Good knowledge of ERP systems is an asset.
- Good writing and communication skills.
- Demonstrated ability to work in a team environment.
- Experience in disability inclusive and gender transformative programming is an asset.
Languages:
Fluency in oral and written English. Working knowledge of another UN Official Language, an asset.
Required Competencies:
Values:
Exemplifying integrity
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change
Core Competencies:
Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,
Communicating for impact
Functional Competencies:
Administrative Management, Communications and Support
Understanding of Travel and Events Logistics and Systems in UNFPA
Managing documents, correspondence and reports
Managing information and workflow
Planning, organizing and multi-tasking
Organizational skills
Managing operational processes
Job knowledge / technical expertise
Proficiency in current office software applications; good basic knowledge of Project Management dashboard and software
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Potential interview questions
| Can you describe a time when you had to manage multiple tasks at once? | This question assesses your organizational skills and ability to prioritize tasks. | Provide a specific example illustrating your planning and multitasking abilities. |
| How do you handle conflicts within a team? | The interviewer is looking for your conflict resolution skills and teamwork approach. | Pro members can see the explanation. |
| Describe your experience with project management or supporting programs. | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to ensure effective communication in a team? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you share an example of how you adapted to a significant change at work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
unfpa.org
