NATIONAL OPERATIONS SPECIALIST
Assist in operational support for ECTAD projects
This opening expired 5 years ago.
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Overview
Assist in operational support for ECTAD projects
You have:
- Bachelor’s degree in Economics, Business Administration or other related field
- Fluency in written and spoken English
- National of Mozambique
- Previous work experience in international organizations and/or UN entities
Organizational Setting
Within the framework of the Food and Agriculture Organization of the United Nations (FAO) Emergency Centre for Transboundary Animal Disease Operations (ECTAD), under the policy and technical guidance of the Animal Health Officer/ECTAD Global Coordinator (NSAH), in line with programme management guidance from the Emergency and Rehabilitation Officer/ECTAD Global Programme Budget Holder (OER), the functional and administrative supervision of the FAO Representative in Mozambique, the direct supervision of the ECTAD country team leader in Mozambique, and in collaboration with ECTAD country and regional teams in Eastern Africa.
Reporting Lines
ECTAD Country Team Leader
Technical Focus / Tasks and responsibilities
The incumbent will undertake the following duties and responsibilities:
- Assist in providing day-to-day operational support to ECTAD field projects in Mozambique contributing to the implementation of an effective GHSA Program;
- Ensure timely delivery of the necessary inputs and logistics support consistent with the planned project work plans, detailed field activity plans and procurement plans;
- Assist in the supervision of national project administrative staff to ensure timely delivery of the necessary inputs;
- Assist in supervising and monitoring the implementation of efficient financial flow mechanisms and in ensuring timely availability of resources for the smooth implementation of project activities;
- Establish and maintain effective financial controls. Review, clear and certify for accuracy, appropriateness, correctness and compliance with the approved budget and FAO rules and regulations, all administrative and financial documents submitted to FAO Representative for approval and signature;
- Prepare Field Budget Authorization (FBAs) requests for submission to the ECTAD Regional Operations Officer;
- Review/revise draft Contracts and Letters of Agreement (LOAs) and follow-on submission of reports from and payments to Service Providers;
- Prepare procurement plans according to the activities included in the work-plan; initiate procurement action, according to the work plan time frame raising Procurement Requests (PR) in the FAO Global Resource Management System (GRMS) and follow up the procurement process/status with the procurement team; and draft inputs/goods distribution plans ensuring the physical delivery of project inputs to beneficiaries in accordance with project requests;
- Ensure that assets procured through ECTAD funding are properly registered, insured, used, maintained and safeguarded and appropriate inventory reports are timely and regularly forwarded to ECTAD regional office;
- Make necessary arrangements for incoming and outgoing missions, including security clearances, entry visas, flights and hotel bookings; handle the organization and logistics of conferences, meetings, workshops and study tours;
- Provide operational clearance of ECTAD Travel Authorization (TA) requests;
- Assist in the preparation of project progress and final reports both narrative and financial; assist the Team Leader in the preparation of project briefs;
- In consultation with the Regional Operations Officer, provide assistance to International and National consultants in Kenya, in the formulation of project proposals according to FAO procedures;
- Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- Bachelor’s degree in Economics, Business Administration or other related field
- Fluency in written and spoken English
- National of Mozambique
FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Excellent interpersonal and organizational skills
- Good communication and report writing skills
Selection Criteria
Desirable:
- Previous work experience in international organizations and/or UN entities.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Incomplete applications will not be considered. If you need help please contact: [email protected]
- Applications received after the closing date will not be accepted
- Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Potential interview questions
| Can you describe a situation where you had to manage multiple tasks simultaneously? | This question assesses your organizational skills and ability to prioritize effectively. | Provide a specific example detailing the tasks, your approach to handling them, and the outcome. |
| Give an example of how you have communicated effectively in a challenging situation. | The interviewer wants to understand your communication skills under pressure. | Pro members can see the explanation. |
| How do you handle conflicts within a team? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 5 years ago
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Updated 1 year ago
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Source:
fao.org
