National Operations Assistant

Overview

Assist in operational planning and management of projects

You have:

• University degree in sciences, administration, agriculture or related areas
• Working knowledge of English, French or Spanish
• At least 3 years of relevant experience in programme/operations area
• National of Angola

Organizational Settings

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. The main aim of FAO Country Offices, which are headed by an FAO Representative, is to assist the governments to develop policies, programmers and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the direct supervision of the Operations Coordinator

Technical Focus

The Operations assistant will be responsible for the operational planning, management and monitoring of all project’s activities, as indicated in the project document. The incumbent will provide technical, logistics and managerial support and ensure a good implementation of the activities in line with the project result framework, work plan and approved budget.

Tasks and responsibilities

The incumbent will lead the following general tasks:

• Assist the Operations coordinator in managing all resources and facilities based in the office or at project intervention sites • Ensure compliance with FAO administrative procedures for the necessary documentation for the smooth operation of projects implemented in the Country. • Maintain financial records and office monitoring systems. • Manage funds for advances; reconcile expenses, balances, payments, and other data for daily transactions and reports; administer the project's petty cash fund; monitor project accounts for which responsibility is assigned and assist in the necessary calculations for periodic funding requests. • Complete all necessary documentation for missions and field trips for all project personnel or invited guests (Tas, TECs). • Organize the administrative archive of the projects and maintain the necessary material and technical supplies for the normal functioning of the office. • Maintain constant communication with the Project's Administrative/Financial personnel and receive necessary guidance for the smooth operation of the projects. • Keep records and inventories of the assets and properties of the projects. • Execute precise and updated actions regarding operational requirements for personnel, equipment, material and equipment acquisitions, and field disbursements. • Verify purchasing and contracting processes according to FAO procedures established in Manual 502, such as: requesting quotations, preparing comparative tables, and generating purchase orders in GRMS. • Keep a record of project input sheets to ensure compliance with FAO-approved technical specifications. • Process requests for the registration of new suppliers in the FAO system. • Ensure logistics for workshops, meetings, forums, and other events within the FAO's work agenda. • Coordinate the transportation and delivery of inputs acquired from suppliers to the final implementation areas of the project. • Participate in the preparation of annual procurement plans for Representation projects. • Contribute to the preparation of management reports based on the monitoring of times and processes of the procurement team. • Perform other activities that may be necessary within your area of operations at FRANG.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in sciences, administration, agriculture or related areas • Working knowledge of English, French or Spanish • At least 3 years of relevant experience in programme/operations area, including hands-on experience in analysis, planning, monitoring and evaluation of development projects and establishing relationships among partners. • National of Angola

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Selection Criteria

• Ability to work under pressure and adapt to an evolving and complex context and within multidisciplinary and different cultural background teams; • Advanced knowledge in the usage of computers and office software packages, experience in handling of web-based management systems. • Strong IT skills. • Demonstrated ability to establish good working relationship and team spirit both inside the Organization and with external partners such as government officers, UN partners, donors or NGOs; • Advanced knowledge in the usage of computers and office software packages, experience in handling of web-based management systems

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: fao.org