National intern-Operations Assistant, Dushanbe, Tajikistan (for Tajik nationals only)

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

The Operations Assistant (intern) is accountable for administrative, operational support services to enhance the smooth running of Admin/HR functions in and its workflow.

How can you make a difference?

Under the supervision and guidance of Admin/HR Officer, the Operations Assistant (intern) is responsible for executing a broad variety of routine tasks for Operations requiring full knowledge of UNICEF administrative, financial and HR procedures, processes and policies. Operations Assistant provides support in the application of established rules and procedures as well as in typical, non-specialized support work. Key performance indicators include the timely and accurate performance of assigned activities. In terms of communication, they are accountable for the exchange of routine, and less frequently non-routine, information with counterparts within UNICEF. Routine exchange of information outside of the team includes arranging travel and/or procurement and information technology support.

Communications & Workflow:

• Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs. • Manages incoming and outgoing correspondence, e-mails and telephone calls. • Communicates routine and some non-routine information pertaining to the work of the team. • Establishes and maintains the office digital filing system and ensures the inter/intra-net websites are up-to-date and accurate.

Calendar/Meetings/Correspondence Management:

• Maintains office calendar and arranges meetings. • Takes minutes of Ops. meetings and keep the correspondence of the unit well organized.

Fleet/Travel Management:

• Support Admin Unit with managing the UN Driver Booking Service. • Distribute the workload/tasks among the drivers and monitor the log books. • Assists in the preparation of budgets on travel costs and maintains travel plan and budgetary control records. • Monitors travel certification and report back to the team.

Human Resources:

• Maintains and updates a system which monitors the absence of staff. • Support with on-boarding/off-boarding of staff • Support with processing individual consultancy services; • Performs any additional assignments in HR as requested by supervisor.

Other duties:

• Support in monitoring performance of service providers related to the common services (cleaning, utilities, maintenance services, security); • Submit requests for creation/update of VMD to non-staff; • Support finance unit with filing and digitalizing of the financial/partnership documents.

To qualify as an advocate for every child you will have…

- Be enrolled in a degree programme in an undergraduate or graduate school, or be a recent graduate ;

- have strong academic performance as demonstrated by recent university or institution records or, if not available, a reference letter from an academic supervisor;

- Expertise in operations/administration, previous experience as volunteer/intern in INGOs or UN is considered as advantage.

- Good judgment, initiative, high sense of responsibility, tact and discretion.

- Demonstrated cultural sensitivity and ability to establish harmonious working relations in a multicultural environment.

- Be proficient in English and fluent in Russian/Tajik languages

Qualified candidates are requested to submit: 1. Cover letter/application/CV. 2. Proof of enrolment in degree programme in an undergraduate or graduate school or if recent graduate copy of degree/diploma. 3. University or institution records showing strong academic performance or reference letter from an academic supervisor. 4. Provide at least two references

Queries can be sent to [email protected] with the subject line “Operations Assistant (intern).

Remarks:

Salary/Payment:

UNICEF will pay a monthly stipend to the intern as per UNICEF procedure on internship programme. There is no expectancy of employment at the end of the internship.

Insurance:

UNICEF will not be responsible for costs arising from accidents and/or illness incurred during the intern’s service, whether on or off UNICEF premises. Therefore, the selected candidate must provide proof of enrolment in a health/accident plan prior to start his/her work with UNICEF.

Travel:

Travel costs and DSA will be covered in accordance with UN rules and regulations. No other remunerations apply.

Working Environment:

Medical insurance: You will be responsible for costs arising from accidents and/or illness incurred during the internship and must show proof of a valid major global medical insurance coverage.

Confidentiality: You must be discreet and keep confidential any and all unpublished information obtained during the course of the internship and may not publish any documents based on such information.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are:

Demonstrates Self Awareness and Ethical Awareness (1); Works Collaboratively with others (1); Builds and Maintains Partnerships (1); Innovates and Embraces Change (1); Thinks and Acts Strategically (1); Drive to achieve impactful results (1); Manages ambiguity and complexity

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.