National Individual Contractor - Supply Chain Contractor, Huila, Angola - 2 months (Part-Time)
Application deadline in 2 days: Thursday 24 Jun 2021
This is a Consultancy contract. More about Consultancy contracts.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a voice.
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated.
How can you make a difference?
- Goal and Objective: Under the supervision of the Supply and Procurement Specialist, the Supply Chain Consultant will support the local offices of Huila and Cunene to achieve good results in terms of planning, development, management and providing logistic operations.
- Conduct end-user monitoring training to the Government officials;
- Organize Government staff training on RUTF warehousing and supply management;
- Conduct training on how to use the inventory digital platform system installed on a mobile phone to be used at municipal and provincial levels and be responsible to monitor the implementation of this activity;
- Confirm receiving of goods;
- Ensure proper delivery up to municipality level;
- Organize in coordination with the local authorities the plans to follow up to the distributions;
- Provide details/reference to AWP areas covered:
- Response to the emergency based on the needs and good articulation with local partners is an essential key to develop a good performance at all stages and ensure particularly the achievement of expected results.
- Activities and Tasks:
- Receiving, delivery and collection of all the goods related to the emergency response, assisting in the consolidation of the deliveries and ensure the returning of all the documents signed and confirmed by partners.
- Work relationships:
- The consultant will work closely with the Provincial Direction of Health to support them in terms of planning, distribution, and ensure end-users satisfaction. The consultant will provide technical guidance to the local partners, collaborate and coordinate all the aspects related to the logistics operations.
5. Outputs and Deliverables:
Outputs / Deliverables
Duration (Estimated # of weeks)
Replenishment of all the goods received for emergency response at central level and municipalities and ensure efficient stock control.
8 – 12 weeks
Submit report on a monthly basis
Receiving of Goods
To provide comprehensive goods receiving and onward delivery service. Ensure every goods acceptance order shall contain the recipient signatures and the date of delivery and ensure appropriate files are maintained in respect of delivery notes.
2 weeks per month
Submit on a weekly basis to Supply Specialist all the signed copies for confirmation and guidance (every Monday)
Internal Control of Received Goods
Create a Goods Receiving process to ensure that all goods received match with the delivery note, are unpacked, validated and ‘booked in’ manually for internal control. This includes inspecting the quality, condition and quantity of any incoming goods, and allocating them in a space in the warehouse.
2 weeks per month based on delivery of goods
Submit a monthly Inventory Report Control with all the important details, such as, quantity received, quantity distributed and goods damaged, if any.
To elaborate internal control to avoid discrepancies
To assist in the return procedure in respect of identified discrepancies in deliveries against Purchase Orders/Store Issue Orders.
2 weeks per month
Submit on a weekly basis a Report of identified discrepancies.
End user monitoring
To travel to the municipalities of Humpata and Gambos in Huila. Equally, to Ombadja and Cahama in Cunene (Two visits per municipality per month; two days per municipality), to ensure proper distribution and follow-up. Submit travel report with the following information:
- Dates of travel
- Municipalities visited
- Names of partners worked with
- Verification of quantities and description of goods against delivery notes
- Note if any discrepancies
- Name of the personnel who performed the control of the goods and distribution up to the beneficiaries.
- Physical control of goods
1 week per month.
Submit travel report no later than 72 hours after visit is finished.
To implement operational action plan
Assists the Supply and Procurement Specialist implementing the operational plan to identify bottlenecks to effect control at all stages of goods receiving, dispatch, resulting in improved customer service, output efficiency and better use of resources, with the following results:
- *Long-term goals*****: This includes the customer satisfaction in terms of having the goods on time, as per the planning.
- Improving the supply chain: to receive the goods on time and accelerate the distribution to the beneficiaries.
Submit the progress report in a monthly basis (last day of the month)
Key Performance Indicators
To assist the Supply Specialist in reporting the Performance Measurement against key performance indicators.
4 weeks of the month
Every last day of the month.
To ensure health & safety requirements are in place.
Ensures good housekeeping practices are maintained and health & safety requirements are adhered to.
4 weeks of the month
Task to be carried out every day
Provide technical support and training to Government partners, to increase their capacity to submit clear and timely specifications of supplies. This will minimize the risk of late procurement close to grant expiry dates and potential refunds to donors.
Three training sessions
Every 30 days.
To qualify as an advocate for every child you will have…
- A Bachelor degree in business administration, economics, supply chain management, logistics, or other related fields.
- A minimum of five years of progressively responsible work experience in Supply/Logistics management at the national or international levels
- Fluency in English and Portuguese is required.
- Good sense of initiative, responsibility, tact and discretion
- Proven analytical and negotiating skills
- Good knowledge of EDP applications
- Ability to organize and prioritize work
- Ability to function in a multicultural environment.
For every Child, you demonstrate…
UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
The UNICEF competencies required for this post are:
- Demonstrates Self Awareness and Ethical Awareness
- Works Collaboratively with others
- Builds and Maintains Partnerships
- Innovates and Embraces Change
- Thinks and Acts Strategically
- Drives to achieve impactful results
- Manages ambiguity and complexity
To view our competency framework, please visit here.
Click here to learn more about UNICEF’s values and competencies.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Terms of Payment: The consultant will be paid an all-inclusive fee (transportation costs, stationary, communication and other miscellaneous expenses) as per the stipulated deliverable and payment schedule.
Contract Duration****: 2 months (Part-Time)
How to apply: Interested candidates are requested to create their profile on UNICEF career portal at https://www.unicef.org/careers/, including cover letter and CV. Candidates should indicate ability, availability and all-inclusive financial proposal to undertake the terms of reference.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.